Provider Relations Representative

Independent Health•Buffalo, NY

1d•Onsite

About The Position

We are hiring full-time provider relations representatives to start on October 19th, 2026. Training: Approximately 12 weeks of on-site paid training Monday-Friday, 8am - 4:30pm (511 Essjay Rd, Williamsville, NY) Schedule: Associates will work a regular shift between the hours of 8am and 5pm Monday through Friday. Overview The Provider Relations Representative will be responsible for assisting our provider constituents and providing exceptional customer service. The Provider Relations Representative will answer incoming calls from health care providers including physician offices, ancillary provider offices and facilities and aid with benefit and eligibility questions, billing and payment questions, and EOB explanations. The Provider Relations Representative will focus on first call resolution and navigate various systems and programs efficiently to provide the caller with the appropriate information to resolve their issues. The Provider Relations Representative will develop a relationship with the office staff by providing confident and accurate responses to customer inquiries in a collaborative and professional manner. They will be accountable to meet all performance measures established in the call center to include efficiency and quality metrics as well as first call resolution and attendance.

Requirements

High school diploma or GED required.
Prior experience in customer service required, preferably in a healthcare setting.
Proven history in a high-volume work environment where organizational and multi-tasking skills are essential.
Ability to effectively communicate with internal and external customers.
Excellent written/verbal communication skills and excellent customer service skills required.
Ability to resolve conflicts effectively and customer complaints in writing.
Strong problem-solving skills with ability to prioritize tasks effectively.
Strong organizational and time management skills.
Proven examples of displaying the IH values: Passionate, Caring, Respectful, Trustworthy, Collaborative and Accountable.

Nice To Haves

Experience working with provider offices is strongly preferred.
Strong working knowledge of CPT, ICD-9-CM, ICD-10-CM and HCPCS coding preferred.
Experience in compliance regulations, appeals and grievance knowledge preferred.

Responsibilities

Research and respond to escalated and complex provider and member inquiries, including claim and billing research requests.
Provide written and verbal response to customer inquiries.
Identify and analyze educational opportunities internally or externally.
Identify potential system configuration or billing issues and provide education to the provider to correct errors.
Act as a customer advocate by providing excellent, accurate customer service when responding to customer requests.
Utilize up-to-date knowledge of managed care criteria to meet department of health standards.
Escalate issues as needed to supervisor.
Log all contacts into appropriate systems and maintain accurate documentation to meet external audit guidelines.
Meet or exceed all department standards in quality, productivity, and accuracy.
Maintain technical knowledge regarding Independent Health’s contracts and benefits and working knowledge of policies and procedures and updates daily.
Attend required training sessions as needed.
Provide accurate and up-to-date information to all customers by documenting all pertinent information into appropriate systems to meet regulatory agency standards (NCQA, State, CMS etc.), addressing first level complaints and assisting appeals as needed; effectively resolve written inquiries from customers regarding claims, benefits, eligibility, reimbursement and participating providers.
Knowledge of all systems as needed and the ability to coordinate the use of these tools at the same time.