Prospect Management Strategist & Researcher

AMERICAN FARMLAND TRUST•Washington, DC

2d•Remote

About The Position

American Farmland Trust (AFT) is seeking a strategic and collaborative Prospect Management Strategist & Researcher to join the Individual Giving team within the Office of Development. This fully remote role serves as the organizational lead for prospect management, ensuring best in class portfolio strategy, disciplined movement of prospects through the pipeline, and consistent application of prospect management best practices across the regional philanthropy program. Reporting to the Director of Development for Individual Giving, the Prospect Management Strategist & Researcher partners closely with regional relationship managers (RMs), meeting with each officer monthly to review portfolios, assess progress, and strengthen engagement, discovery, and solicitation strategies. In addition to supporting frontline fundraising strategy, this role leads the development, implementation, and continuous improvement of prospect management policies, processes, and procedures that support AFT’s revenue goals and long-term donor pipeline. With a focus on strategic insight, data-driven decision-making, and strong partnership with frontline fundraisers, this position will play a key role in unlocking donor potential and driving meaningful impact.

Requirements

Bachelor’s degree or equivalent professional experience.
6-8 years of experience in prospect management, prospect research, fundraising operations, development strategy or a related advancement function.
Demonstrated experience supporting frontline fundraisers and managing or advising on donor portfolios.
Strong understanding of prospect management principles, moves management, and donor pipeline development.
Exceptional organizational, analytical, and project management skills.
Ability to confidently partner with and influence fundraisers through collaborative coaching and strategic guidance in a remote environment.
High level of discretion and professionalism in handling confidential donor information.

Nice To Haves

Experience working within a regional or distributed fundraising model.
Familiarity with nonprofit CRM systems and reporting tools, specifically Blackbaud’s Raiser’s Edge.
Experience developing prospect management policies, procedures, and training materials.
Commitment to and interest in American Farmland Trust’s mission to protect farmland, promote sound farming practices, and keep farmers on the land.
Analytical skills with proven ability to perform complex analyses using data mining techniques to identify philanthropic patterns and tendencies in the constituent database.
Ability to analyze and interpret complex financial disclosure documents for the purposes of wealth assessment (SEC filings, real property files, financial and legal disclosures, etc.).
Scrupulous accuracy and attention to detail.
Exercise sound independent judgment, following established protocols and procedures.
Ability to interact effectively with all levels of the organization, including executive level staff.
Commitment to adopting best practices and operational efficiency.
Mastery of the development cycle, with advanced knowledge of the role of prospect management research within the cycle.
Excellent planning skills and experience with the ability to identify, clarify and articulate project purpose, goals, and outcomes.
Excellent communication skills, both written and verbal, with the ability to present complex information in a clear, succinct output.
Ability to manage multiple projects and stakeholders with discretion and professionalism.

Responsibilities

Serve as the primary owner and steward of prospect management for Individual Giving, with responsibility for organizing, monitoring, and optimizing portfolios for regional relationship managers (RM).
Conduct monthly one-on-one strategy and portfolio review meetings with each RM to drive accountability, prioritize actions, and ensure alignment with prospect management standards.
Partner with fundraisers to evaluate prospect readiness, movement, and next steps, supporting thoughtful and strategic donor engagement.
Collaborate with RMs and the Director of Development for Individual Giving to strengthen discovery efforts, identify new prospects, and build a robust and sustainable donor pipeline.
Support portfolio level and prospect level strategy development, including cultivation planning, solicitation timing, and long term relationship management.
Provide insight and analysis to help frontline fundraisers focus on the highest impact opportunities.
Lead the creation, documentation, and implementation of prospect management processes, policies, and procedures across the Individual Giving team.
Ensure consistent application of prospect management best practices, including moves management, portfolio sizing, prospect assignment, and stage definition.
Partner with operations, data, and systems colleagues to ensure prospect management practices are effectively supported in the CRM.
Monitor data quality related to prospect stages, assignments, and activity, and recommend improvements as needed.
Develop and interpret prospect management reports and dashboards to track portfolio health, pipeline growth, and movement metrics.
Use data and trend analysis to inform decision making, identify bottlenecks, and recommend adjustments to strategy or process.
Stay informed of emerging trends and best practices in prospect management and apply them in ways that support AFT’s mission and fundraising goals.
Analyze prospect pipelines, capacity ratings, and fundraising trends to deliver data driven recommendations to RMs, adjusting strategy as needed.
Establish and maintain proactive research practices, leveraging advanced data mining methods to conduct ongoing reviews and audits of CRM data that expand and strengthen the prospect pool.
Collect, interpret, and present metrics and KPIs related to prospective donors and philanthropic trends for internal audiences.
Produce thorough, accurate, and succinct research profiles for mid level, major gift, principal, and planned giving prospects and donors.
Develop comprehensive reports by synthesizing prospect data from multiple sources, utilizing tables, charts, maps, and other visual formats to communicate insights effectively.

Benefits

excellent vacation
medical
retirement
other benefits
Insurance coverage begins the 1st of the month following the date of hire.
Medical & Prescription Coverage
Dental Coverage
Vision Coverage
Company Paid Life Insurance & Long-Term Disability (LTD)
Voluntary Life Insurance
Flexible Spending Account (FSA) – Healthcare & Dependent Care
Health Savings Account (HSA)
401k Plan
Sick Leave: Regular full-time employees accrue 13 “sick days” per year.
Vacation Leave: Accrue 15 days during the first year increasing by one day per year to 20 days per year maximum.
Holidays: AFT observes twelve fixed holidays and a week between Christmas and New Years off during the year (all offices closed) plus a choice of up to three (depending on hiring month) floating holidays.