Proposals Coordinator

Johnson, Mirmiran & Thompson•Raleigh, NC

19h•Hybrid

About The Position

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms. JMT's staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs. Responsible for leading and supporting proposal and pursuit efforts for the assigned region. This role manages the full lifecycle of proposals, from kickoff through submission, while ensuring compliance, quality, and on-time delivery. The ideal candidate has experience in A/E/C proposal development, is highly organized, and can manage multiple pursuits in a fast-paced, deadline-driven environment. This position will report to the regional Marketing Manager. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification. Hybrid (minimum 3 days/week in office) Please submit a portfolio that showcases your writing skills and experience with InDesign layout.

Requirements

Strong working knowledge of Adobe InDesign and proposal layout best practices
Proven ability to manage multiple deadlines and projects simultaneously
Strong organizational, time management, and attention to detail
Effective communicator with the ability to collaborate across teams
Positive, team-oriented attitude; willing to step in and assist proactively
Comfortable working under pressure and adapting to shifting priorities
Bachelor’s degree in marketing, communications, English, journalism, business, or related field
2-5 years of A/E/C proposal or marketing experience
Strong understanding of public-sector procurement and proposal processes
Familiarity with RFP/RFQ requirements and compliance
Proficiency with CRM systems, Adobe Creative Suite (InDesign), Microsoft Office

Nice To Haves

Portfolio that showcases your writing skills and experience with InDesign layout

Responsibilities

Lead the coordination, preparation, and delivery of proposals, including SF 330s, qualifications packages, technical proposals, and presentations
Manage multiple concurrent pursuits, ensuring schedules, deadlines, and compliance requirements are met
Develop pursuit outlines, schedules, and production plans; facilitate kickoff meetings and track progress
Facilitate pursuit planning meetings, including capture, kickoff, and reviews (Pink/Red/Gold Team)
Assist with presentation preparation, presentation materials, etc.
Partner with technical staff and SMEs to develop tailored, compelling proposal content
Prepare key proposal components, including resumes, project descriptions, and graphics
Oversee proposal production, including editing, formatting, and layout using InDesign
Ensure submissions are fully compliant and meet quality standards
Maintain CRM data, including opportunity tracking, go/no-go decisions, and outcomes
Support development and maintenance of marketing materials and content libraries
Conduct research on clients, competitors, and opportunities to support business development efforts