Proposal Writer / RFP Specialist
About The Position
OE Solar is seeking a highly organized, detail-oriented Construction Proposal Writer / RFP Specialist to support our growing renewable energy and construction team. This role is responsible for developing clear, compelling, and competitive proposals for public and private-sector construction opportunities, including RFPs, RFQs, and competitive bids . The ideal candidate is an experienced writer who thrives in a deadline-driven environment, understands construction or EPC workflows, and excels at coordinating complex proposal submissions across multiple internal teams. This position plays a critical role in helping OE Solar win new work by clearly communicating our expertise, qualifications, and value.
Requirements
- 3–5 years of professional experience in proposal writing, RFP development, technical writing, or copywriting
- Exceptional written English skills; degree in English, Communications, Journalism, or a related field preferred
- Working knowledge of government and public-sector procurement processes (RFP/RFQ/BID)
- Familiarity with state or municipal procurement requirements (New York experience a plus)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
- Strong organizational and time-management skills with the ability to manage multiple deadlines
- Excellent interpersonal, written, and verbal communication skills
Nice To Haves
- Experience in construction, solar, renewable energy, engineering, or EPC environments strongly preferred
Responsibilities
- Proposal & RFP Development Lead the development and submission of all RFP, RFQ, and BID responses , ensuring accuracy, compliance, and on-time delivery
- Identify, track, and manage proposal opportunities across multiple procurement and bid platforms
- Review and analyze solicitation documents, technical requirements, scopes of work, and evaluation criteria
- Write persuasive, customized proposal narratives that align with client needs and scoring requirements
- Prepare, assemble, format, and submit all required documents including pricing sheets, forms, appendices, and supporting materials
- Manage electronic submissions and maintain logins/credentials for procurement portals
- Maintain and continuously improve proposal templates, boilerplate content, resumes, project descriptions, and company qualifications
- Project Coordination & Content Management Schedule and lead proposal kickoff meetings; manage schedules, assignments, and internal deadlines
- Collaborate with Project Managers, Engineers, Marketing, Sales, and Subject Matter Experts to gather technical content and supporting information
- Coordinate inputs such as project descriptions, references, site photos, resumes, certifications, and technical documentation
- Ensure consistency, accuracy, and quality across all proposal sections and contributors
- Maintain a centralized content library and organized digital filing system for proposal and marketing materials
- Track proposal status, submission history, deadlines, revisions, and follow-up actions
- Attend pre-bid meetings, site walks, and RFP informational sessions as required
- Writing, Editing & Quality Control Write and edit proposal narratives, qualifications packages, capability statements, and procurement-related documentation
- Apply strong proofreading and editing skills to ensure clarity, accuracy, consistency, and compliance
- Adapt tone and messaging to suit public-sector, private-sector, and utility clients
- Ensure all submissions meet internal brand standards and applicable state or agency procurement requirements
Benefits
- Health, dental, and vision insurance
- Paid time off (PTO)
- Paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
