Proposal Specialist

Willmeng Construction • Phoenix, AZ

7h • Hybrid

About The Position

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal’s Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media’s Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.
Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team’s dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.
Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

Requirements

• Bachelor’s degree or equivalent experience.
• 3+ years proposal experience in commercial construction.
• Proficient in Microsoft Office, Outlook, Excel, and Adobe InDesign.
• Strong organizational, technical writing, and content enhancement skills.

Nice To Haves

• After completing training, there is an option to work remotely 1-2 days per week.

Responsibilities

• Oversee proposal responses from kickoff to delivery, ensuring compliance and alignment.
• Interpret RFQs/RFPs and develop compliance checklists and timelines.
• Create and refine narrative content, including resumes and project summaries.
• Lead content planning and proposal reviews with internal teams.
• Maintain and update proposal assets, including templates and resumes.
• Audit content to reflect current firm experience and market trends.
• Collaborate with experts to gather and verify technical information.
• Establish standards for naming, folder structure, and version control.
• Produce branded proposals and presentations using InDesign and PowerPoint.
• Create or oversee graphics, diagrams, and visual elements.
• Ensure deliverables meet brand and formatting standards.
• Provide visual quality review and feedback to junior team members.
• Coordinate with stakeholders, project teams, and partners to align messaging.
• Facilitate kickoff, milestone, and review meetings for quality and efficiency.
• Support teaming discussions and partner outreach as needed.
• Collaborate cross-departmentally for technical accuracy and strategy.
• Manage multiple pursuits and deliverables independently under tight deadlines.
• Prioritize tasks, anticipate challenges, and adjust timelines proactively.
• Initiate follow-ups to keep the team on track.
• Own the proposal schedule and drive team accountability.
• Mentor junior team members and lead knowledge-sharing initiatives.
• Contribute thoughtful input in meetings and strategy sessions.
• Drive improvements in workflows, tools, and team effectiveness.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level