Proposal Program Lead

NWESI • Boise, ID

7d • Hybrid

About The Position

Northwest Engineering Service, Inc. is seeking a Proposal Program Lead to manage and improve its proposal program. This role involves actively developing proposals while overseeing the program's standards, coordinating cross-functional teams, monitoring performance, and implementing efficiency-improving technologies. The Lead will work closely with Business Development, Marketing, Technical Staff, and Executive Leadership to support the company's growth objectives. The position is designed for long-term growth, evolving into a more strategic role focused on marketing initiatives, AI-driven process improvement, and proposal analytics as automation reduces day-to-day proposal production efforts.

Requirements

• Bachelor’s degree in business, Marketing, Communications, Engineering, or related field (preferred but not required).
• 3-7 years of proposal management, business development, marketing, or related experience within the AEC, engineering, construction, or professional services industry.
• Experience managing multiple concurrent proposal pursuits with competing deadlines.
• Experience using CRM platforms, Adobe Creative Suite, Microsoft Office, and proposal or project management software.
• Demonstrated interest in technology, automation, process improvement, and continuous learning.
• Ability to pass pre-employment and ongoing background checks and drug screens
• Valid Driver's License with a good record

Nice To Haves

• Proposal program management
• Proposal writing, editing, and content development
• Proposal scheduling and resource coordination
• Strategic organization and prioritization
• Process improvement mindset
• Business analytics and KPI reporting
• Exceptional written communication
• Executive-level editing and proofreading
• Relationship building and collaboration
• Meeting facilitation
• Technology curiosity and adaptability (Specifically with AI, and AI workflow improvements)
• Workflow optimization
• Adobe Creative Suite (InDesign preferred)
• Microsoft Office Suite
• CRM experience (HubSpot preferred)

Responsibilities

• Own the company's proposal program and its day-to-day operation.
• Manage the proposal process from bid monitoring through Go/No-Go, kickoff, proposal development, review, submission, interview preparation, and debrief.
• Ensure proposal processes remain organized, repeatable, scalable, and consistently followed.
• Maintain proposal templates, standards, workflows, and documentation.
• Coordinate proposal schedules, priorities, and deliverables across multiple concurrent pursuits.
• Continuously evaluate and improve proposal workflows to increase efficiency and proposal quality.
• Lead development of RFQs, RFPs, SOQs, interview presentations, and prequalification packages.
• Write, edit, and format proposal narratives, executive summaries, project descriptions, resumes, and marketing content.
• Coordinate technical content from engineers, project managers, and subject matter experts into cohesive client-focused proposals.
• Develop graphics, layouts, schedules, organizational charts, and other proposal materials.
• Perform quality assurance reviews to ensure proposals are complete, accurate, and compliant.
• Prepare and submit final proposal packages.
• Maintain proposal libraries, project sheets, resumes, and reusable proposal content.
• Develop and maintain proposal performance metrics, dashboards, and reporting.
• Track proposal workload, win rates, turnaround times, hit rates, and other key performance indicators.
• Prepare proposal performance reports and recommendations for leadership.
• Lead proposal debriefs and document lessons learned.
• Identify opportunities to improve proposal workflows, templates, and overall program effectiveness.
• Evaluate and implement technologies that improve proposal quality, consistency, and efficiency.
• Build strong working relationships with Business Development, Marketing, Technical Staff, Project Managers, and Executive Leadership.
• Coordinate communication across proposal teams to keep pursuits organized and on schedule.
• Develop relationships with teaming partners and client marketing contacts that support successful pursuits.
• Support conferences, interviews, networking events, and broader business development initiatives as needed.

Benefits

• Medical, dental, vision coverage, with a $450 Cafe Contribution provided by the Company
• Company-paid life and disability insurance
• Flexible Spending Account and Dependent Care Reimbursement Account
• Reimbursement for educational and credentialing expenses related to professional development, and define pay raises or bonuses related to certifications
• 31 paid days off (including holidays and PTO)
• Profit sharing program and 401(k)
• Employee Stock Ownership Plan with a minimum 3% annual company contribution to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree