Proposal & Marketing Coordinator

KDG Construction Consulting•Wexford, PA

2d•$50,000 - $60,000

About The Position

KDG Construction Consulting is seeking a highly organized and detail-oriented Proposal & Marketing Coordinator to support our business development, marketing, and proposal efforts. This position plays a key role in coordinating proposal activities, managing marketing collateral, supporting interview preparations, and ensuring the timely collection and organization of critical project documentation. The ideal candidate is a proactive professional with strong administrative, communication, and organizational skills who thrives in a deadline-driven environment. Experience supporting proposals, qualifications packages, and marketing initiatives within the engineering, construction, architecture, or professional services industries is highly desirable.

Requirements

2–5 years of experience in marketing coordination, proposal coordination, administrative support, or a related role.
Bachelor's Degree in Marketing, Communications, Business Administration, Graphic Design, or a related field.
Proficiency in Adobe InDesign with experience formatting and producing proposals, qualifications packages, presentations, resumes, project sheets, and other marketing materials.
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent organizational skills with the ability to manage multiple deadlines and priorities simultaneously.
Strong written and verbal communication skills.
Exceptional attention to detail and document formatting abilities.

Nice To Haves

Experience supporting proposals, qualifications packages, or business development efforts within the engineering, construction, architecture, or consulting industries.
Familiarity with proposal compliance requirements and subconsultant coordination.
Knowledge of marketing databases, CRM systems, or document management platforms.

Responsibilities

Coordinate proposal development activities and assist with the preparation, production, and submission of proposals, qualifications packages, and other marketing materials.
Manage proposal schedules, deadlines, and deliverables to ensure timely and accurate submissions.
Assist with interview preparation, logistics, presentation materials, and coordination with project teams.
Support business development and marketing initiatives through administrative and coordination efforts.
Coordinate with subconsultants to collect required documentation, qualifications, project information, and proposal content.
Distribute Requests for Information (RFIs) and track responses to ensure timely completion.
Maintain communication with internal teams and external partners throughout the proposal development process.
Update, format, and maintain employee resumes, project sheets, and marketing collateral.
Collect, organize, and manage project documentation, compliance forms, certifications, and supporting materials.
Ensure marketing files and proposal resources are current, accurate, and easily accessible.
Maintain digital filing systems and support overall marketing administration and recordkeeping.
Complete and track compliance forms, certifications, and required proposal documentation.
Review proposal packages for completeness and consistency before submission.
Provide general administrative support to the marketing and business development team.
Assist with proposal graphics, layout design, and visual presentation materials.
Support branding and marketing initiatives through the creation or editing of graphics and marketing assets.