Proposal Manager

QualX • Springfield, VA

3d

About The Position

Lead multiple concurrent federal proposals from kickoff through submission, ensuring timely and compliant delivery. Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements. Coordinate cross-functional teams, including SMEs, pricing, and leadership, to drive proposal execution. Write, edit, and finalize key proposal sections, including executive summaries, management approaches, and past performance volumes. Ensure all proposal content aligns with solicitation requirements, evaluation criteria, and federal acquisition guidelines. Facilitate proposal meetings, including kickoff sessions, status updates, and color team reviews (Pink, Red, Gold). Support development of RFIs, sources sought responses, and white papers to contribute to early-stage opportunity positioning. Conduct and synthesize market research to support capture strategies and proposal development. Maintain and update proposal content libraries, templates, and reusable materials for efficiency and consistency. Utilize tools such as Govdash, SharePoint, and AI tools to enhance proposal quality and streamline processes. Track and manage multiple proposal timelines, deliverables, and dependencies in a fast-paced environment. Identify and resolve proposal development challenges, ensuring deadlines are met without compromising quality. Provide regular status updates to leadership on proposal progress, risks, and resource needs.

Requirements

• Bachelor’s degree in Communications, English, Business, or a related field preferred.
• 5–8 years of experience managing federal government proposals.
• Demonstrated experience leading proposals through submission (not limited to coordination or support roles).
• Experience managing multiple proposals simultaneously in a deadline-driven environment.
• Experience supporting or developing RFIs, sources sought responses, or white papers.
• Experience working in a federal contracting environment is required.
• Strong understanding of federal procurement processes, RFP structures, and compliance requirements.
• Familiarity with DoD proposal environments preferred.
• Understanding of capture support activities, including market research and early opportunity positioning.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to draft, edit, and refine proposal content.
• Proven ability to manage proposal processes independently and drive teams toward deadlines.
• Strong attention to detail, particularly in compliance and document quality.
• Ability to coordinate across multiple stakeholders, including technical, operational, and leadership teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with proposal and content management tools (e.g., Govdash, SharePoint).
• Ability to leverage AI tools to improve efficiency and content development.

Nice To Haves

• DoD proposal environments preferred.

Responsibilities

• Lead multiple concurrent federal proposals from kickoff through submission, ensuring timely and compliant delivery.
• Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
• Coordinate cross-functional teams, including SMEs, pricing, and leadership, to drive proposal execution.
• Write, edit, and finalize key proposal sections, including executive summaries, management approaches, and past performance volumes.
• Ensure all proposal content aligns with solicitation requirements, evaluation criteria, and federal acquisition guidelines.
• Facilitate proposal meetings, including kickoff sessions, status updates, and color team reviews (Pink, Red, Gold).
• Support development of RFIs, sources sought responses, and white papers to contribute to early-stage opportunity positioning.
• Conduct and synthesize market research to support capture strategies and proposal development.
• Maintain and update proposal content libraries, templates, and reusable materials for efficiency and consistency.
• Utilize tools such as Govdash, SharePoint, and AI tools to enhance proposal quality and streamline processes.
• Track and manage multiple proposal timelines, deliverables, and dependencies in a fast-paced environment.
• Identify and resolve proposal development challenges, ensuring deadlines are met without compromising quality.
• Provide regular status updates to leadership on proposal progress, risks, and resource needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior