Proposal Manager

Machinify

12h•$85,000 - $95,000•Remote

About The Position

Machinify is hiring a Proposal Manager to join its Marketing team and lead proposal development for government healthcare procurements and commercial health plan opportunities. The role coordinates contributors across Legal, Product, Operations, Finance, Clinical, and other subject matter teams. It is intended for a builder who will improve proposal quality, content reuse, and the processes and AI workflows supporting future submissions. The Proposal Manager owns the full lifecycle of RFPs, RFIs, RFQs, and ITBs, from intake through submission. Government opportunities include Medicaid RAC, Employee/Retiree, MCO oversight, and fee-for-service recovery audit procurements. The role uses Claude, including Claude Cowork, and other AI tools to draft and assess responses, create a structured and retrievable content repository, and improve efficiency while preserving proposal specificity and quality. This person gathers and synthesizes input from subject matter experts, develops persuasive buyer-focused narratives, manages review and approval cycles, coordinates pricing and legal sign-off, tracks deadlines, navigates procurement portals, and owns final submissions. They also maintain the content library after submission and treat ethics, confidentiality, and information security as essential throughout the process. The position is digital-first and can be performed from anywhere in the United States, with travel at least quarterly for team offsites.

Requirements

At least 4 years of proposal writing experience, including government healthcare RFPs.
Direct experience with payment integrity, claims audit, or healthcare cost containment.
Experience contributing to commercial health plan RFPs in addition to government proposals.
Familiarity with proposal management tools and content library platforms.
Strong writing skills, including translating technical and clinical material into persuasive narratives and writing concise executive summaries.
Strong storytelling instincts and the ability to identify and advocate for what may make or break a win.
Project management skills, including scheduling, resource coordination, milestone tracking, and judgment about when to escalate.
Demonstrated meaningful use of AI tools in day-to-day work and curiosity to develop further AI capabilities.
Bachelor’s degree in business, marketing, communications, or a related field; equivalent experience is considered.
Ability to work independently in a fast-paced, deadline-driven environment with shifting priorities.
Proficiency in Microsoft Office Suite.
Ability to travel at least quarterly for team offsites.

Nice To Haves

Working knowledge of state Medicaid procurements, RAC programs, fee-for-service versus MCO structures, and encounter auditing.

Responsibilities

Own the full proposal lifecycle for government and commercial opportunities, leading RFPs, RFIs, RFQs, and ITBs from intake through submission.
Build and improve an AI-first proposal content workflow using Claude, Claude Cowork, and other AI tools.
Create and maintain a structured, retrievable content repository and reuse strong language while tailoring responses to each opportunity.
Draft, compare, and pressure-test proposal sections against requirements.
Coordinate and synthesize contributions from clinical, product, audit operations, legal, finance, security, and other subject matter experts.
Develop persuasive narratives, executive summaries, and buyer-focused proposal responses; identify and communicate factors that may affect a win.
Manage and improve review cycles, schedules, milestones, and resources; hold deadlines and escalate risks when appropriate.
Coordinate pricing and legal sign-off, navigate procurement portals, and own proposal submission.
Maintain the AI/content library after submission so future proposals can build on prior work.
Protect ethics, confidentiality, and information security throughout proposal work.
Travel at least quarterly for team offsites.