Proposal Manager

Alpha Corporation•Virginia Beach, VA

3d•Hybrid

About The Position

Alpha Corporation is seeking a Part-Time Proposal Manager to join their expanding team. This role offers a key leadership opportunity to contribute to the firm's growth. The Proposal Manager will be responsible for developing and leading the full proposal process to produce high-quality, creative, on-time, and compliant proposals for architecture, engineering, and consulting opportunities across federal, transportation, SLED, and corporate/commercial markets. This includes leading and managing proposal teams, collaborating with senior managers on resource allocation, developing proposal plans and schedules, coordinating workflow, creating compliance matrices, and conducting 'Color Team' reviews. The role also involves ensuring final proposals meet all solicitation requirements, preparing qualification statements and technical submissions, collecting and preparing general information for staff resumes and project descriptions, and providing writing, editing, and production support for various marketing materials. Additionally, the Proposal Manager will assist in preparing interview presentation materials, attend client and pre-bid meetings, support market development activities, assist with firm pre-qualifications and registrations, monitor agency sites for opportunities, and actively participate in professional associations. Collaboration with project managers, client management teams, and senior marketing team members is expected, along with supporting QA/QC procedures for all marketing materials. Occasional printing, binding, and production support may also be required.

Requirements

BS or BA in Business, Marketing, English, Communications or A/E/C industry related field is required.
Minimum of ten (10) years of experience developing proposals is required.
Minimum five (5) years of relevant A/E/C proposal experience, including preparation of qualification statements and technical proposals for federal government agencies (e.g. SF330 format) is required.
Minimum of three (3) years leading proposal teams, analyzing RFP/RFQ packages for requirements, developing proposal outlines and assigning roles & responsibilities is required.
Must demonstrate professional writing, editing, verbal communication and interpersonal skills.
Demonstrated exceptional attention to detail, organizational skills and ability to balance multiple projects with varying deadlines.
Creativity, exceptional ambition, initiative and preference to work in a team environment is essential.
Experience with Microsoft Office 365 applications is required.

Nice To Haves

Utilization of MS Teams and/or SharePoint to manage proposal documents and reviews in a collaborative virtual environment is preferred.
Proficiency in Adobe Creative Cloud applications (i.e., InDesign, Photoshop, etc.) preferred.
An active membership with SMPS is preferred.
An active CPSM designation is preferred.
Certification as a Project Management Professional (PMP) or any degree, certification and/or license in engineering or construction management is a plus.

Responsibilities

Develop and lead the full proposal process to produce high-quality, creative, on-time and compliant proposals in response to architecture, engineering and consulting opportunities in the federal, transportation, SLED, and corporate/commercial markets.
Lead and manage assigned proposal teams.
Collaborate with senior managers to assign resources, roles, and responsibilities for individual proposal efforts.
Develop proposal plans, proposal schedule, coordinating workflow, compliance matrix, proposal outline.
Coordinate and lead �Color Team� reviews for assigned proposals.
Conduct compliance review of final proposals to ensure they satisfy all solicitation requirements.
Work with project management teams to prepare qualification statements, responses to industry surveys and other technical submissions to respond to government requests for information.
Collect and prepare general information for staff resumes, project descriptions, and boilerplate information for client submittments and company database.
Provide writing, editing, and production support to develop and maintain project descriptions, resumes, corporate award submissions, marketing boilerplate materials and other marketing related materials.
Lead and/or assist in preparing interview presentation materials.
Attend client meetings, pre-bid meetings, and marketing/networking events.
Provide research and support to market development activities.
Assist with firm pre-qualifications and registrations.
Provide consistent effective monitoring of multiple agency sites for viable project/contract opportunities.
Active involvement in professional associations/organizations.
Provide support to project managers, client management teams, and senior marketing team members by collaborating and contributing to marketing tasks.
Support QA/QC procedures for all marketing materials developed, including proofreading, editing and leading review of materials for readability and compliance.
May be required to occasionally provide printing, binding, and production-related support for proposal and marketing materials.