Proposal Manger Senior

Arizona State University•Tempe, AZ

1d•$75,000 - $100,000•Onsite

About The Position

Arizona State University’s Advanced Capabilities for National Security Institute (ACNSI) seeks a Proposal Manager Senior to support the continued growth of the university’s defense and national security research portfolio, particularly around critical and emerging technologies. Under the direction of the ACNSI Associate Director of Strategic Collaboration, the Proposal Manager Senior will work directly with researchers from across ASU to develop and submit competitive proposals aimed at advancing the state of the art in critical technology areas. The Proposal Manager Senior operates with a high degree of autonomy to lead large-scale (i.e., multimillion dollar, multi-institution) and strategic initiatives in advance of/in response to federal-/industry-/philanthropic-sponsored research funding opportunities.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Bachelor’s degree in science, business or related field and seven (7) years’ experience in research, information analysis or program evaluation, three (3) of which are in proposal production or capture related experience with increasing responsibility; OR any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.
Flexible and can quickly shift tasks to meet urgent deadlines
Comfortable using Microsoft Office products (e.g., Outlook, Word, Excel, PowerPoint)
Ability to influence without authority
Self-starter; set personal workload priorities; know when to ask questions of peers and supervisors
Knowledge of project management techniques, including developing realistic timelines for project completion and communicating expectations to stakeholders
Previous experience contributing to proposal teams or complex projects; especially for the federal government; knowledge of federal funding procedures
Familiarity with the Department of Defense/War
Comfortable with problem-solving and conflict resolution
Association of Proposal Management (APMP) accreditation
Knowledge of Shipley Proposal Best Practices
Interest in learning project/proposal management software as needed
Experience tracking and parsing data to produce informative analytics
Graphic design experience (slide presentations, marketing materials, etc.)
Deep understanding of federal and philanthropic sponsor guidelines generally, with expertise in multiple sponsor agencies, implicit and explicit requirements
Ability to convey these requirements to stakeholders; adapt extracted submission requirements as needed to complex proposals; experience serving as an external reviewer
Ability to create and maintain an internal resource that serves to streamline process and procedures for other proposal professionals (e.g., boilerplate, graphics library, etc.); use an extensive network of colleagues and consultants when necessary
Ability to document team performance and assess team function upon completion of a proposal; deep knowledge of university pre-award infrastructure, process and procedures
Demonstrate best practice in composition and editing of persuasive text, messaging, and narrative construction, including the drafting and organization of all relevant text across all required documents; able to conduct business in a professional manner across multiple platforms (e.g., email, phone, video) across multiple schools and units within the university
Demonstrate ability to work with a proposal team from inception to document delivery to determine, articulate and implement a competitive proposal strategy; able to complete a gap analysis and draw upon a wide network to close gaps in team function or approach, including internal support personnel
Demonstrate familiarity with sponsor contracting methods and budgeting processes to ensure accurate budgets and justifications are included in proposal submissions
Able to quickly identify potential team, sponsor, or infrastructure issues that could compromise the quality or timeliness of a proposal submission; able to answer complex questions cogently using experience or appropriate resources
Work expertly within the university system to secure and use appropriate programs and platforms in support of teaming, document coordination, and submission (e.g., ERA) adept and extracting information from federal awards databases
Foster partnerships; develops understanding of needs, issues, problems; works to develop win/win relationship; serves as a mentor to aspiring proposal managers
Apply good knowledge and understanding of the principles, methods and techniques of process/quality improvement for proposal management
Demonstrate experience in the principles of proposal management and adaptation to complex proposals; regular internal and external workshops and presentations on proposal management practices

Responsibilities

Read and analyze funding opportunities quickly and accurately, including Broad Agency Announcements, Requests for Proposals, Funding Opportunity Announcements, and Proposers Days
Create templates and tracking documents to ensure proposals are submitted to the sponsor on time and in compliance with the sponsor’s requirements
Become familiar with sponsored research with the U.S. Department of Defense/War, as well as other potential funders (e.g., industry and philanthropy)
Apply strong project and proposal management skills, including facilitating team meetings, creating timelines, setting expectations, conflict resolution, assigning roles and responsibilities
Demonstrate excellent verbal and written communication skills, with an emphasis on diplomacy and relationship management
Coordinate with ASU administrative and financial units to ensure submissions comply with funding announcements and sponsor requirements
Assist core team with other tasks as needed, including data tracking and analysis
Understand sponsor’s funding announcement; communicate sponsor’s guidelines and roles and responsibilities to the proposal team
Attend or facilitate proposal team meetings (kick-off, weekly status, post-submission retrospective)
Maintain proposal tracking documents, timelines, and team calendars
Collaborate with faculty, subcontractors, graphic artists, finance representatives, and project support staff to submit an accurate and compliant proposal
Collaborate with other research development staff across the university
Coordinate with Principal Investigator (PI) on document repository, team communication modality, proposal component versions, etc.
Coordinate red team review of proposal final drafts
Use existing knowledge of common workplace applications (e.g., Microsoft Office Suite, Adobe products, Zoom)
Translate industry best-practices (e.g., Association of Proposal Management Professionals, APMP) into the academic environment and serve as a resource across campus for these practices
Contribute to strategic pre-award goals set by ACNSI leadership
Team lead for ACNSI pre-award team’s continuous process improvement
Mentor ACNSI pre-award team’s other Proposal Managers
Act as a subject matter expert for other ACNSI staff on pre-award topics, such as IRB, ROM budgeting, CUI compliance