Proposal Manager – Equipment Integration

Intralox•Washington, DC

6d•$60,300 - $162,300•Onsite

About The Position

Intralox L.L.C., the world leader in conveyor equipment solutions utilizing modular plastic conveyor belts, has a position available for a Proposal Manager – Equipment Integration at our Hanover, MD location. This is an onsite position - Hanover, MD office preferred; Harahan, LA may be considered. Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative products and services that improve lives and optimize business worldwide each day. Intralox’s conveyance solutions enhance food safety, power e-commerce, and solve challenges for industries from automotive to industrial manufacturing to consumer goods. Together, our 3,000+ global employees are reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers’ growth worldwide for more than 45 years. We consistently and sustainably work together to create long-term value by continuously improving products, services, and processes for our customers. Our award-winning customer service team provides comprehensive support and access to technical experts to deliver fast, reliable solutions. Intralox was founded upon the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We aim as a company to practice these principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.

Requirements

Bachelor’s degree from an accredited university or equivalent experience.
3-5 years of experience managing machinery systems integration projects from the pre-contract phase through handoff to the execution team.
3-5 years of experience coordinating proposal/RFP/RFQ responses, developing project costs, resource plans, and project schedules.
Experience supporting contract review, contract management, commercial risk identification, or cross-functional project execution.
Strong customer-facing communication skills and the ability to explain technical, commercial, and execution considerations clearly.
Strong organizational and communication skills, with the ability to help cross-functional teams stay aligned around shared goals, milestones, risks, and outcomes.
Structured and process-oriented, with the ability to operate in ambiguity, drive clarity, challenge assumptions when needed, and balance speed with quality of execution.
Ability and willingness to travel domestically up to 30%.

Nice To Haves

Experience in commercial deal structuring and terms and conditions negotiation.
Experience working in an industrial, manufacturing, material handling, automation, or conveyance-related business.
Experience with project management and/or the design and execution of automated material handling systems or equipment.
Experience developing and implementing project management (PM) tools, Smartsheet solutions, KPI reporting frameworks, and Business Intelligence (BI) dashboards to support project execution, performance monitoring, and data-driven decision-making is highly desirable.

Responsibilities

Supports strategic growth by coordinating the end-to-end proposal development and commercial execution process for complex material handling opportunities—from RFP/RFQ intake through proposal development, contract coordination, and post-order handoff.
Helps improve deal velocity, manage commercial and execution risk, and support high-quality project delivery.
May include people-management responsibilities, including direct oversight of team members, based on evolving business needs, team structure, and organizational priorities.
Plays an important role in the commercial and technical qualification stages of the quotation process.
Collaborates closely with Sales, Application Engineering, Operations, Supply Chain, Legal, internal subject matter experts, and customer stakeholders to align requirements, evaluate project feasibility, develop schedules and cost estimates, identify risks, and present well-engineered solutions.
May also include customer site visits and in-person collaboration.
Contributes early in the customer opportunity lifecycle, works with cross-functional teams, and helps shape solutions that support complex material handling applications.
Part of a culture that values ownership, learning, practical problem solving, and continuous improvement—while giving opportunities to grow technical, commercial, and project leadership skills.
Lead the coordination of RFP/RFQ responses across Sales, Application Engineering, Operations, Supply Chain, Legal, and other internal stakeholders to develop high-value proposals for customers in the logistics and material handling industry that are well positioned to win orders.
Ensure proposals are complete, accurate, technically sound, and aligned with customer requirements, commercial strategy, and execution capabilities.
Establish proposal timelines, define responsibilities, drive accountability for deliverables, and provide milestone tracking and status updates during the qualification and quotation phases.
Identify commercial, contractual, operational, resource, and execution risks early in the sales cycle and communicate gaps or concerns so the team can reduce project risk.
Coordinate with Supply Chain, Operations, and internal subject matter experts to identify cost-saving opportunities, resource needs, capacity considerations, and execution constraints within a project or program.
Support contract review and internal approval processes by coordinating input from Legal and internal stakeholders on pricing, scope, risk, terms and conditions, and contractual exceptions.
Ensure consistency between commercial proposals, customer expectations, final contract agreements, and execution handoff documentation.
Lead structured post-order handoff to the project execution team upon purchase order receipt, ensuring scope, documentation, risks, milestones, and contractual commitments are clearly communicated.
Serve as a central liaison across Sales, Application Engineering, Operations, Supply Chain, Legal, and customer stakeholders to drive collaboration, accountability, and alignment to business objectives for proposal development.
Drive proposal process development, proposal costing standards and standards for incorporating lessons learned into future proposal work.