Proposal & Grant Writer

Malleum•Ottawa, ON

16d

About The Position

Malleum is seeking a Proposal & Grant Writer to secure non-dilutive funding, grants, and strategic program opportunities. This role is crucial for accelerating R&D, product development, and market expansion in Canada and allied markets. The ideal candidate will excel at transforming complex technical concepts into clear, persuasive narratives that attract funding from government programs and strategic partners.

Requirements

8–12 years of experience in grant writing, proposal development, RFP/RFI responses, policy writing, or technical writing for complex programs.
Proven track record contributing to successful proposals or grants (e.g., innovation funding, defense R&D programs, economic development, or similar).
Exceptional writing and editing skills: concise, structured, and persuasive.
Strong analytical ability to read a solicitation, understand funder priorities, and shape the proposal accordingly.
Comfortable working with numbers, budgets, and outcome metrics; able to integrate data into compelling narratives.
High level of organization and project management; able to juggle multiple concurrent deadlines and stakeholder inputs.
Low-ego collaborator who can work directly with senior technical leaders and busy executives.
Motivation to contribute to missions with national security and public safety impact.
Eligibility for Government of Canada security clearance (Secret or higher).

Nice To Haves

Exposure to cybersecurity, defense, dual-use technology, or complex engineering domains.
Existing Government of Canada security clearance.
Controlled goods registration.
Bilingualism (English/French).

Responsibilities

Own the lifecycle of grants, funding, and strategic proposal efforts, from opportunity scan through submission and reporting.
Identify and qualify funding opportunities by researching and tracking federal, provincial, municipal, and allied-government grants, innovation programs, and defense-related funding calls.
Maintain a rolling 12–18 month calendar of calls for proposals, grants, and key defense/innovation funding deadlines.
Analyze solicitations and grant guidelines to determine eligibility, fit, level of effort, and win probability.
Lead proposal and grant development, driving the full lifecycle from concept note to final submission.
Work with technical leads to extract problem statements, technical approaches, work plans, and risks, translating them into clear, compelling narratives.
Structure proposals to meet funder requirements, including objectives, outcomes, work packages, milestones, staffing, budget, performance metrics, and evaluation plans.
Tailor language and emphasis to each funder while preserving technical integrity.
Coordinate inputs and ensure compliance by developing and owning internal proposal schedules, coordinating contributions from various departments, and ensuring documentation is complete, accurate, and compliant.
Build and maintain a library of boilerplate content to improve speed and consistency.
Support the preparation of reports to funders, including progress updates, outcomes vs. KPIs, financial summaries, and impact narratives.
Track obligations and key dates for funded programs.
Provide concise opportunity briefs to leadership summarizing funding calls, strategic relevance, risks, and recommended approaches.
Advise on how grant and funding opportunities can de-risk new capability development, regional expansion, or strategic hiring.
Help refine internal processes and tooling for pipeline management, knowledge management, and metrics.