Proposal Coordinator

By Light Professional IT Services LLC • Mclean, VA

1d • Hybrid

About The Position

By Light Professional IT Services LLC is seeking a Proposal Coordinator to join their proposal team. This junior-level role focuses on desktop publishing (DTP), editing, and production excellence, with significant growth potential for candidates interested in developing deeper proposal skills such as compliance, content development, knowledge management, and automation, with a growth track to Proposal Management. The ideal candidate is highly organized, deadline-driven, and takes pride in producing clean, professional deliverables. A graphics background or a strong secondary proposal skill like prompt engineering with AI tools, knowledge management, or proposal graphics is a plus. This is a hybrid role based in McLean, VA or Hanover, MD, requiring a minimum of two days per week onsite.

Requirements

• Bachelor’s degree or equivalent relevant experience (including internships or applicable work).
• 0–3 years of experience in proposal support, DTP, marketing production, technical editing, or similar transferable role.
• Strong skills in Microsoft Word formatting and document production.
• Strong editing and attention to detail (grammar, consistency, formatting accuracy).
• Ability to prioritize tasks and perform effectively under deadlines.

Nice To Haves

• Proposal graphics experience (PowerPoint/Adobe/Illustrator/InDesign or equivalent).
• Secondary proposal skill such as: Prompt engineering / AI tool support (e.g., AwardedAI or similar)
• Knowledge management (content libraries, tagging, reuse workflows)
• Advanced production support (PDF optimization, accessibility, portal submission rules)
• Familiarity with government proposal processes (RFP compliance, color reviews, submissions).

Responsibilities

• Provide day-to-day coordination support to active proposals: meeting scheduling, agendas, action item tracking, and status updates.
• Perform desktop publishing and formatting in Microsoft Word: templates, styles, section numbering, headers/footers, TOCs/LOFs/LOTs, and layout consistency.
• Support editing (copyediting and light substantive editing) for clarity, consistency, grammar, and adherence to proposal conventions.
• Assist with file organization, naming conventions, and version control in SharePoint/Teams or designated proposal repository.
• Support review cycles by routing drafts, consolidating comments, maintaining trackers, and helping ensure adjudication closure.
• Coordinate proposal assets: resumes, past performance, management plans, compliance artifacts, forms, and required attachments.
• Support final production: PDF creation, quality checks, file packaging, and upload/submission support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level