Proposal Coordinator

Integral Federal•Tysons Corner, VA

11d•Hybrid

About The Position

The Proposal Coordinator will primarily support the task order proposal response efforts of the Indefinite Delivery Vehicle Project Management Office (IDV PMO) and report to the IDV PMO Director. The IDV PMO is responsible for the administration of the company’s order-based vehicles, including responding to task order requests for proposal, market research requests, and requests for information. The Candidate must be willing to learn and implement best practices with respect to proposal development processes, methodologies, and corporate discipline, ensuring that the Company can position itself to win both major programs and smaller, tactical bids on a consistent basis. As needed, the Coordinator will support larger, strategic efforts outside the IDV PMO and support the IDV Director in the development of vehicle deliverables and necessary reporting to customers and to Integral Leadership. Additionally, this individual will serve as the Staffing Lead for proposal responses. This position is based at Integral’s Tysons Corner/McLean Headquarters and reports to the IDV PMO Director. The successful candidate will balance a hybrid work schedule that includes telework and four days of in-office work per week.

Requirements

A minimum of three years previous experience working in a proposal environment
Ability to coordinate various sources of data and disseminate this information to proposal teams effectively, both written and orally
Highly organized and willing to coordinate all proposal data and proposal production efforts to produce high-quality proposal products-graphics, slides and text, and coordinate proposal color reviews
Must be a team player in business capture activities, and willing to contribute content to the corporate proposal data archives, which include resumes, program/project summaries, management methodologies, and boilerplate/re-use materials
Must have well developed organizational and communication skills, excellent attention to detail, ability to create outlines and schedules, manage and coordinate data activities of proposal teams and production staff
Ability to proofread and perform quality control check of proposals under tight deadlines.
Must be a team player and willing to learn new skills
Proficient in the use of Microsoft (Word, PowerPoint, Excel, Teams)
Ability to work in a matrixed, fast-paced team environment
Effective oral, written, and presentation communication skills

Nice To Haves

Graphics creation and/or desktop publishing experience
Experience with Internet research
Experience with market intelligence tools, such as GovWin
Experience with Salesforce or a similar customer relationship management suite
Experience in responding to task order proposal requests through the following vehicles:
Information Technology Enterprise Solutions - 3 Services (ITES-3S)
Responsive Strategic Sourcing for Services (RS3)
Chief Information Officer – Solutions and Partners 3 contract (CIO-SP3)
SeaPort Next Generation (SeaPort NxG)
GSA Multiple Award Schedule
GSA One Acquisition for Integrated Services (OASIS+)
Bachelor’s degree in Business Administration, English, or related discipline
Possess or possess the ability to obtain Secret level clearance

Responsibilities

Coordinate all aspects of proposal data management
Assist with proposal plans including themes, discriminators, extensive outlines, compliance matrices, storyboard layouts, schedules and assignments
Assist in the translation of RFP requirements into proposal plans
Organize meetings, prepare materials for and coordinate review teams, and coordinate all event requirements
Coordinate writer and subject matter expert inputs
Work closely with BD staff to research and track opportunities
Ensure bid strategy implementation
Ensure compliance
Perform a variety of administrative tasks: Schedule and organize meetings, travel, and department activities; prepare pipeline reports, memos, charts, tables, graphs; handle confidential and non-routine information
Execute the BD Staffing Process