Proposal Coordinator

Griffith Company • Brea, CA

4d • $26 - $40

About The Position

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds. POSITION PURPOSE W or k in g und e r th e dir e ction of th e P ropo sa l & Ma r ke tin g Ma n age r, the Proposal C oordi na tor pl ays a vital rol e in or g ani z i ng , form a tti ng , proofr e adi ng , and asse mbli ng propo s al cont e nt in ali g nm e nt with cli e nt r e quir e m e nt s and com pany s t andar ds. The Proposal Coordinator supports the development and production of qualifications, proposals, and marketing materials for public and private civil infrastructure projects.

Requirements

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
• Exhibit professional and effective verbal and written communication skills.
• Proficient Excel, Word, Outlook PowerPoint, and Adobe Acrobat; familiarity with Adobe InDesign is preferred.
• S tron g writin g and e ditin g sk ill s , with th e a bilit y to r ev i e w a nd compil e t e chnic a l cont e nt into cl ear , com pe lli ng nar r a ti ves .
• H i g hl y d e tail - ori e nted and thorou g h, with a s tron g se n se of a ccountability a nd r es po ns ibilit y .
• Accurately succeed under pressure a nd maintain a high l eve l of qu a lity when f a cin g multiple d ea dlin es .
• Fa mili a rity with S h a r eP oint is a plu s .
• Ethical Conduct
• Personal Accountability
• Effective communication
• Team player
• Adaptability
• Critical thinking
• Time management/multitasking
• Detail oriented
• Punctuality
• Ass oci a te or bachelor’s degree in Communications , Ma r ke tin g , C on s truction Ma n age ment, E n g li s h, or a r e l a ted fi e ld.
• 2+ yea r s of propo s al or m arke tin g coordination expe ri e nc e in t he construction, eng in eer in g , or a rchitectur e indu s tr y pref er r ed .

Nice To Haves

• Familiarity with Adobe InDesign is preferred.
• Fa mili a rity with S h a r eP oint is a plu s .
• 2+ yea r s of propo s al or m arke tin g coordination expe ri e nc e in t he construction, eng in eer in g , or a rchitectur e indu s tr y pref er r ed .

Responsibilities

• Ass i s t with th e coordin a tion of RFP / RFQ r es pon ses , from initi a l r ev i e w throu g h fin a l s ubmis s ion.
• P r epare compli an c e m a tric es and tr a c k de li ve rabl es to ens ur e all propo s al r e quir e ments a r e met.
• S upport k ic k off m ee ti ngs , int e rnal wor k sess io ns , and r ev i e w c y cl es b y pr epar i ng agendas , not es , and s c he dul es .
• Compile, format, and edit written content from various contributors into cohesive, client-ready documents.
• Ensure consistent use of templates, headers, footers, logos, fonts, and styles in line with guidelines.
• Organize and maintain version control of proposal files and ensure accurate final deliverables.
• M aintain and updat e r es um es , proj e ct des criptions, or g c har t s , and s t andar d form s in t he com pany ’ s cont e nt libr ary .
• Ass i s t with t he pr epara tion of v i s ual aids includi ng co ve r pages , info g r a phic s , and or g ani za tional c har t s .
• P roofr ea d a nd e dit documents for g r a mmar, cl a rity, a nd compli a nc e .
• Assist with final production of digital and printed proposals including quality checks and packaging.
• Coordinate delivery logistics, including uploads to client portals or hand-delivery as needed.
• Ensure timely and compliant submittals across multiple simultaneous pursuits.
• S upport cr ea tion of coll a ter a l s uch as c a p a bility s tatements, a w a rd s ubmittal s , pr ese nt a tio ns , comp a n y n e w s l e tter, a nd oth e r mar ke tin g m a teri a l s .
• Ass i s t with int e rnal ad mini s trati ve t asks s uch as trac k in g opportuniti es , maintaini ng da t abases , and s upporti ng bu s i ness deve lopm e nt e ffort s .
• Performs other related duties as required and assigned.

Benefits

• In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation.
• As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success.
• Other benefits include vacation time, sick days, paid holidays, and a 401K program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees