Proposal Coordinator

MBH Architects•Alameda, CA

21d•Hybrid

About The Position

We are seeking a highly organized Proposal Coordinator to join our Communications team. In this role you will coordinate with various internal teams to gather information, write and edit content, and use design software to create compelling client proposals. MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email [email protected]. MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach. Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired. What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs. If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you. MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.

Requirements

Strong graphic, writing, editing, and organizational skills with excellent attention to detail
Proficiency in Adobe InDesign and other Creative Cloud applications
Bachelor’s degree in Marketing, Communications, Graphic Design, or related field preferred
Ability to manage multiple deadlines simultaneously in a fast-paced environment
Comfortable working with technical staff and translating concepts into clear, compelling content
Strong sense of ownership, accountability, and follow-through

Nice To Haves

Familiarity with CRM systems a plus
Experience in marketing is a plus

Responsibilities

Oversee the entire lifecycle of a proposal, including creating production schedules and tracking deadlines
Read and interpret client requests (RFPs, RFQs) to determine requirements and ensure the final submission is compliant
Work closely with project managers, principals, and technical staff to gather project information, develop winning strategies, and integrate content from various sources
Write, edit, and tailor content
Use InDesign to create visually appealing and professional-looking proposal documents and presentations
Utilize and train AI to manage content to be used in future proposals