Marketing Proposal Specialist

White Construction•Hunters Creek Village, TX

20h•Onsite

About The Position

The Proposal Coordinator reports to the Proposal Manager and works closely with the Marketing and Relationship Management teams to support White Construction’s Strategic Plan and Relationship Management Annual Goals & Objectives. This role focuses approximately 80% on proposal and interview development, which includes coordinating pursuits, leading, developing, and preparing compelling proposals and presentations, and supporting project teams through interview preparation. The remaining 20% is dedicated to traditional marketing, event planning, and asset management, working alongside the Asset Manager. The Proposal Coordinator plays a key role in achieving business development goals and advancing company-wide pursuit efforts. This is a corporate team that supports all White Construction offices/regions, and AEC (Architecture, Engineering, Construction) experience is required.

Requirements

AEC (Architecture, Engineering, Construction) experience
Adobe InDesign experience
5+ years of relevant experience in a similar role
Proficiency in relevant software tools, including Adobe InDesign, Photoshop, Word, Excel, and PowerPoint
Excellent verbal and written communication skills
Strong organizational, time management, and multi-tasking abilities in a deadline-driven environment
Self-starter with a positive, enthusiastic, and results-driven attitude
Ability to develop and maintain effective relationships with stakeholders
Ability to create visual concepts that effectively communicate ideas
Demonstrated commitment to building loyalty and care for colleagues, partners, and the community
Professional presentation and demeanor
Passion for learning and continuous improvement
Willingness to learn OpenAsset

Nice To Haves

Bachelor’s degree in marketing, Communications, or a related field
Experience with CRM software (Unanet preferred)
Experience with OpenAsset
Experience in marketing or business development within the AEC industry

Responsibilities

Support and coordinate the full pursuit and proposal lifecycle—from reviewing RFQs/RFPs to developing, preparing, and submitting final proposals for all offices (Austin and Houston, TX; Ridgeland, MS; and Panama City Beach, FL)—under the guidance of the Proposal Manager.
Participate in pursuit strategy and kickoff meetings to develop win themes and ensure alignment with client goals.
Review RFP/RFQ requirements to ensure compliance and alignment with submission criteria.
Gather, source, and integrate content from technical teams into cohesive, persuasive, and visually compelling proposals and presentations.
Coordinate technical content, manage design/layout, and maintain brand consistency across all deliverables.
Develop and prepare interview presentations and associated materials, including slide decks, visuals, and supporting documents.
Coordinate with project teams to ensure interview readiness, organizing logistics and materials to support successful presentations.
Facilitate mock interviews, provide constructive feedback, and participate in internal and external debriefs to continuously improve performance.
Collaborate with cross-functional teams to gather and synthesize information for cohesive and strategic proposal content.
Use proposal management tools to assist with scheduling, task assignments, and content tracking.
Maintain accurate pursuit data and marketing content in CRM and content management systems.
Support the Senior Marketing Manager, Proposal Manager, and Marketing Assistant with the development and maintenance of marketing materials, including resumes, project sheets, photography, references, graphics, and other marketing assets, including assisting in the maintenance of OpenAsset.
Manage and organize marketing libraries and templates to ensure consistency and accessibility of content.
Collaborate with the Relationship Management and Marketing teams on promotional materials, press releases, social media content, brochures, and website updates, ensuring alignment with White Construction’s values and strategic goals.
Support planning and coordination of project, company, and community engagement events such as groundbreaking ceremonies and client appreciation functions.
Participate in the marketing committee to align initiatives with company-wide strategies.
Serve as a marketing point of contact for internal team inquiries, building relationships with leadership, business development, and technical staff.
Coordinate with external vendors and consultants for production of marketing materials and event support needs.