Proposal Coordinator (In-Office)

Small Giants•Phoenix, AZ

5d•Onsite

About The Position

Small Giants is a woman-owned, highly specialized strategic and creative agency focused on commercial real estate, construction, and professional services. We are seeking a Proposal Coordinator to lead high-stakes pursuits and design compelling layouts. This role involves translating complex technical ideas into winning content and sleek visual stories under tight deadlines, combining sharp graphic instincts with persuasive copywriting. The position entails coordinating the development and production of proposals, statements of qualifications, and interview materials, ensuring accuracy, compelling content, and timely submission. The Proposal Coordinator will collaborate with technical staff, project managers, and designers to gather and synthesize content, draft, edit, and review proposal narratives, resumes, and project sheets. This role also involves managing pursuit schedules, tracking deliverables, facilitating internal meetings, and providing quality control for all pursuit materials, including proofreading, formatting, and final production. Additionally, the Proposal Coordinator will maintain organized databases and records of pursuit activities and outcomes.

Requirements

Bachelor’s degree in marketing, communications, or other related major
Strong proficiency in Adobe InDesign, Microsoft PowerPoint, and other relevant software
Excellent writing and proofreading skills
Ability to maintain a high degree of professionalism, integrity, and confidentiality
Ability to work independently and prioritize projects in a fast-paced, deadline-driven environment
Strong organizational skills to manage content, files, and project timelines
Must reside within commuting distance of our Phoenix, Arizona office.
Applicants must have independent authorization to work in the U.S. without requiring employer sponsorship.

Nice To Haves

Experience in the A/E/C & CRE industry is preferred, but not required

Responsibilities

Coordinates the development and production of proposals, statements of qualifications, and interview materials, ensuring all deliverables are accurate, compelling, and submitted on time.
Collaborates with technical staff, project managers, and designers to gather, organize, and synthesize content for pursuit documents.
Drafts, edits, and reviews proposal narratives, resumes, project sheets, and supporting materials to ensure clarity, consistency, and alignment with client requirements.
Manages pursuit schedules, tracks deliverables, and facilitates internal meetings to keep projects on track.
Provides quality control for all pursuit deliverables, including proofreading, formatting, and final production for both digital and print submissions.
Maintains organized databases and records of pursuit activities and outcomes.