Proposal Coordinator II

Electric Power Engineers • Austin, TX

3d • Onsite

About The Position

The Proposal Coordinator II supports business development and growth by independently coordinating, developing, and submitting high-quality, compliant proposal deliverables. This role manages assigned proposal workstreams end-to-end, coordinates cross-functional contributors, and ensures accuracy, consistency, and alignment with pursuit strategies, client requirements, and evaluation criteria. The Proposal Coordinator II demonstrates increased ownership, judgment, and execution capability, and contributes directly to proposal quality, efficiency, and win probability across multiple concurrent pursuits.

Requirements

• Bachelor’s degree in Business, Communications, Marketing, Management, or a related field
• 3+ years of experience in proposal coordination, marketing, administrative support, or a related role
• Proficiency with proposal and CRM systems including Qvidian, Salesforce, SharePoint, and Microsoft Teams
• Strong working knowledge of Microsoft Suite including Teams, Word and Excel basic functions and formulas
• Experience managing content libraries, proposal templates, and document version control
• Ability to track requirements, deadlines, and dependencies across multiple procurement portals
• Strong attention to detail and accuracy with clear written and verbal communication skills
• Strong organizational and follow-up skills with ability to prioritize tasks and manage deadlines with guidance
• Willingness to learn proposal systems, processes, and best practices

Nice To Haves

• Exposure to RFIs, RFPs, or RFQs preferred but not required

Responsibilities

• Develop first drafts of task matrices and summarize evaluation criteria to guide proposal teams during development.
• Draft, assemble, and manage proposal responses using Qvidian.
• Proofread proposal content to ensure continuity, compliance, and adherence to established standards.
• Track Q&A, addenda, and clarifications through submission, adjusting proposal content and plans as requirements evolve, and confirm all submission requirements are met.
• Manage assigned proposal workstreams involving multiple contributors, deliverables, and deadlines.
• Work closely with internal departments including LOBs, Finance, Safety, IT, HR, and Operations to collect required proposal inputs.
• Lead proposal setup activities including SharePoint folder creation, Salesforce opportunity entry, Microsoft Teams chat creation, and development of proposal project timelines.
• Schedule and coordinate progress calls and color team reviews (pink, red, gold).
• Conduct follow-ups for submitted proposals, request and coordinate debriefs, and document outcomes in Salesforce.

Benefits

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you
• Generous PTO and paid holidays
• MyShare Employee Ownership Program
• Work with industry leaders
• 401K, up to a 4% match (100% vested from day 1)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level