Proposal and Project Specialist
THE WATER INSTITUTE OF THE GULF•Baton Rouge, LA
•Onsite
About The Position
The Water Institute is seeking a proactive, detail-oriented, and highly organized professional to support its Opportunities & Proposals (O&P) and Project Quality Management (QM) functions. This role is central to ensuring proposals and technical documents are developed, reviewed, and submitted on time and to the highest standards. The role will be reporting to the Senior Proposal and Project Specialist, and the time will be divided between two offices (O&P and QM) in approximate ratio of 60/40.
Requirements
- Bachelor’s degree, with preference for undergraduate experience in English and/or the Sciences
- Strong organizational, communication skills
- High attention to detail and accuracy
- Demonstrated experience in writing and proofreading
- Proficiency in Microsoft Suite (Teams, Outlook, Word, Excel, PowerPoint)
- Ability to manage multiple deadlines simultaneously and coordinate across teams.
Nice To Haves
- Experience with proposals, grants, or project coordination
- Familiarity with budgeting and financial tracking
- Exposure to scientific research or technical proposals
- Experience with Adobe Creative Suite
- Experience with Asana and task management
- Basic knowledge of funding processes (government, foundation, corporate).
Responsibilities
- Provide support to ensure that processes are followed consistently across the organization.
- Proofread materials and documents in order to ensure accuracy, and alignment with organizational standards.
- Coordinate proposal materials across departments and ensure timely collection.
- Prepare non-technical proposal components (forms, resumes, project descriptions).
- Support formatting and layout of proposal materials to follow branding guidelines.
- Transfer and validate budget data across templates to conform to funder needs and financial accuracy.
- Maintain document filing and record-keeping in accordance with filing policy.
- Input proposal data into project management systems for future data calls.
- Assist with grant portal access and submission processes.
- Track requests for technical review and schedule reviews as needed.
- Prepare PowerPoint slides and other materials for internal meetings.
Benefits
- Generous benefits package for full-time exempt positions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
