Proposal and Award Generalist

Penn State University • Harrisburg, PA

19h

About The Position

The Pennsylvania State University Harrisburg Campus is seeking a Proposal and Award Generalist in The Office of Research and Outreach to support research administration. This position will report to the Director of Research Development and Administration, supporting post award functions in a high volume, fast paced, complex, detailed, and multifaceted environment. The successful candidate will be responsible for the following: Provide assistance in the creation of new accounts in SIMBA, account transfers, monitor deadlines, and resolve problems. Schedule and lead award kick off meetings Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers Complete tasks associated with labor distribution and effort confirmation Communications with PI's and departmental staff on a variety of administrative functions that occur between award inception and award closeout Review expenditures for approval; review and approve personnel appointments on sponsored program funds Determining project expenditure compliance with guidelines; serving as liaison with sponsors and other University offices on behalf of faculty and staff. Work with faculty, Research Accounting, and sponsors on complex invoicing requirements. Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports Processing and tracking unit expenses including travel and office supply purchases Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks

Requirements

• Bachelor's Degree
• 3+ years of relevant experience; or an equivalent combination of education and experience accepted

Responsibilities

• Provide assistance in the creation of new accounts in SIMBA, account transfers, monitor deadlines, and resolve problems.
• Schedule and lead award kick off meetings
• Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers
• Complete tasks associated with labor distribution and effort confirmation
• Communications with PI's and departmental staff on a variety of administrative functions that occur between award inception and award closeout
• Review expenditures for approval; review and approve personnel appointments on sponsored program funds
• Determining project expenditure compliance with guidelines; serving as liaison with sponsors and other University offices on behalf of faculty and staff.
• Work with faculty, Research Accounting, and sponsors on complex invoicing requirements.
• Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports
• Processing and tracking unit expenses including travel and office supply purchases
• Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level