Proposal and Sales Administrator

EarthCam•Upper Saddle River, NJ

9h•$60,000

About The Position

EarthCam is a global leader in webcam technology that gives construction teams real-time visibility into their jobsites—anytime, anywhere. Our solutions support project monitoring, documentation, promotion, and jobsite security across construction projects worldwide. Our platform delivers live video, time-lapse recordings, progress tracking, and site security, powered by smart AI tools that turn visual data into useful insights for better decision-making. Since creating the first construction webcam in 1996, EarthCam has been trusted on major projects like One World Trade Center, SoFi Stadium, and the Panama Canal Expansion, and integrates with tools such as Procore, Autodesk, and Bentley. We’re a collaborative, hands-on team that builds our technology in-house and works closely across departments to solve real problems for real users. Job Description EarthCam is seeking an experienced Sales Administrator to support our sales team with proposal preparation, CRM management, documentation accuracy, and deadline coordination. This role is ideal for someone who has built a career in sales administration and takes pride in being dependable, detail-oriented, and organized. We are looking for a professional who values stability, consistency, and doing the fundamentals exceptionally well. You will be responsible for keeping the sales process organized, accurate, and on track.

Requirements

10–15+ years of experience in sales support or administrative roles
Experience working in CRM systems
Strong written and verbal communication skills
Strong organizational skills and ability to manage multiple deadlines
Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience in B2B sales environments preferred
You have 10–15+ years of experience in sales administration or sales support
You are extremely detail-oriented and consistent in your work
You prefer structure, process, and organization
You communicate professionally and clearly
You are dependable and follow through on commitments
You are comfortable supporting a team and keeping things running smoothly
You are looking for a long-term role where you can contribute and add stability

Nice To Haves

Experience in B2B sales environments preferred

Responsibilities

Prepare, format, and proofread proposals and sales documentation
Maintain accurate CRM records including contact details and opportunity updates
Track deadlines for bids, renewals, and contract submissions
Coordinate with Sales, Finance, and Operations to ensure timely documentation flow
Review pricing sheets and materials for accuracy before submission
Route incoming inquiries to appropriate sales executives
Maintain organized records of proposals, contracts, and customer documentation
Assist with reporting and pipeline updates as requested