Proposal Administrator Student

Bulletproof Solutions Inc•Moncton, NB

About The Position

Bulletproof is seeking a student to support our Proposals & Contracts team as a Request for Proposal (RFP) / Proposal Administrator. This role is primarily focused on RFP intake, opportunity tracking, and administrative support across the proposal lifecycle. You will play a critical role in identifying relevant RFP opportunities, maintaining our opportunity pipeline, and supporting the Go/No-Go decision process. This position requires strong attention to detail, organization, and the ability to manage multiple deadlines in a fast-paced environment.

Requirements

In progress of completing a post-secondary degree or diploma in Communications, Journalism, English, Business, Marketing or a related field.
Strong organizational and time-management skills, with the ability to manage multiple concurrent deadlines.
High attention to detail and accuracy in document handling and data entry.
Ability to quickly assess information and identify relevant opportunities.
Experience in document review and editing.
Ensure responsiveness and timely action is taken to meet the needs of others.
Detail oriented and takes great care of keeping track of deadlines and producing flawless documentation.
Proficiency in using Microsoft Office, including SharePoint, Word, Excel, and PowerPoint is required.
Must have the ability to exercise sound judgment.
Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
Excellent verbal and written communication skills.

Nice To Haves

Familiarity with IT or cybersecurity concepts is considered an asset.

Responsibilities

Monitor the RFP group inbox and external bid portals to identify potential opportunities aligned with Bulletproof’s services and ideal client profile.
Maintain and manage the opportunity tracking system in SharePoint, ensuring accurate and up-to-date information.
Track key deadlines, amendments, and submission requirements, proactively flagging risks to the team.
Develop and maintain RFP timelines and ensure key milestones are met.
Prepare RFP summaries to support Go/No-Go decision-making.
Ensure all required intake information is captured and documented.
Support coordination of internal stakeholders during early-stage opportunity review.
Maintain and update boilerplate content libraries.
Assist with drafting standardized content and response templates.
Proofread documents for clarity, grammar, formatting, and consistency.
Manage logins, credentials, and keyword searches for RFP/bid sites.
Support reporting and tracking for leadership.
Assist with coordination across sales, legal, finance, and delivery teams.
Contribute to process improvements within the RFP lifecycle.
All other duties as assigned.