Property Tax Assistant

DMA - DuCharme, McMillen & Associates, Inc. • Indianapolis, IN

2d • Onsite

About The Position

The Property Tax Assistant provides administrative support to team members involved in the personal property compliance process. The role includes entering property tax data, managing documents and mail, preparing and filing tax renditions and extension requests, coordinating tax payments, and assisting with reports and client inquiries. The position requires a regular 40-hour workweek and may require overtime.

Requirements

• High school diploma or equivalent required.
• Must be authorized to work in the U.S. without employment-based visa sponsorship now or in the future; this position does not qualify for employment-based sponsorship.
• Intermediate knowledge of Microsoft Word and Excel.
• Familiarity with database entry and a high level of attention to detail and data-entry accuracy.
• Strong verbal and written communication skills.
• Ability to multitask and meet required deadlines.
• Organization and ability to excel in a fast-paced environment.
• Ability to work overtime as required.

Nice To Haves

• 0–2 years of office or administrative experience preferred.

Responsibilities

• Enter property tax data into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCA.
• Sort and distribute incoming mail to appropriate individuals.
• Create folders and file tax renditions.
• Manually prepare tax renditions as directed by analysts.
• Create and seal mailers for the mail clerk to send.
• Log certified numbers into PTCA for tax return filings and tax bills.
• Contact taxing authorities to request information.
• Assist with filing extension requests and update PTCA accordingly.
• Copy and scan returns, renditions, notices, tax bills, work papers, and other documents.
• Break out and rename scanned documents for client folders to be uploaded to DMA’s web portal.
• Ensure applicable returns, renditions, tax bills, and remittances are printed, matched, scanned, and mailed in a timely manner.
• Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due dates.
• Compare preprinted rendition information to PTMS and update the system as needed.
• Assist team members with preparing exception reports and addressing client inquiries.
• Perform other duties as assigned.

Benefits

• Employee stock ownership program eligibility beginning on the first day of employment; ESOP contribution is targeted at 6% of annual compensation.
• Company-paid parental leave.
• Generous time-off package.
• Multiple benefit plans, with eligibility beginning on the first day of employment.
• Work/life balance and employee wellness focus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED