Property Records Specialist

State of Montana•Lewistown, MT

8d•Hybrid

About The Position

This position resides in the Property Assessment Division of Department of Revenue. The Property Record Specialist (PRS) performs various duties assigned by management. They ensure that property values in the county are accurately recorded, regularly updated, and certified each year for fair and accurate property tax billings. This role supports taxpayers, county officials, and other stakeholders by maintaining reliable property records, processing ownership and sales information, and assisting with taxpayer programs and appeals.

Requirements

Knowledge of mathematics
Knowledge of customer service standards
Knowledge of property valuation techniques
Knowledge of mapping and geographic information systems (GIS)
Skills in research and analysis
Skills in accuracy and attention to detail
Skills in conflict resolution
Skills in common office and spreadsheet computer applications
Skills in written, verbal, and interpersonal communication
Skills in customer service
Self-motivation
Ability to follow instructions
Ability to provide timely customer service
Ability to handle multiple priorities under deadlines
One year of post-secondary education or training
One year of job-related experience
Work experience may include appraisal, assessment, auditing, accounting, banking, data entry, bookkeeping, records management, customer service or a real estate related field.
Must pass the department’s CORE Assessment training, within the first year of employment.
Must have a valid driver’s license.
Must be eligible to work in the United States.
Must successfully pass DOR tax and background check(s).
Must be a primary resident of Montana as a condition of employment.

Responsibilities

Ensure that property values in the county are accurately recorded, regularly updated, and certified each year for fair and accurate property tax billings.
Support taxpayers, county officials, and other stakeholders by maintaining reliable property records, processing ownership and sales information, and assisting with taxpayer programs and appeals.

Benefits

Health, dental, and vision care
Life insurance
Long-term disability
Free health care for employees and eligible family members at Montana Health Centers
Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information
Retirement plans
Paid vacation
Sick leave
11 holidays, including a floating holiday
Flexible hours
Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program