Property Paralegal Coordinator - Halifax, NS

Stewart McKelvey • Halifax, NS

11h • Onsite

About The Position

Stewart McKelvey is seeking a Property Paralegal Coordinator to join their Paralegal Services team in Halifax, NS. This is a full-time, permanent position. The role involves delivering high-quality property paralegal services and supporting the coordination of workflow within the Property Department. The Property Paralegal Coordinator will work under the supervision of lawyers, performing complex real property searches, preparing and submitting documents for registration, and reviewing title searches. Key responsibilities include preparing various applications and documentation related to property transactions, managing commercial and residential property transactions (acquisitions, dispositions, financings, refinancings), maintaining accurate file documentation, preparing correspondence and closing documents, and analyzing off-title search results. The role also involves assisting with post-closing matters, tracking undertakings, client reporting, ensuring Mortgage Protocol compliance, and liaising with various stakeholders. In addition to technical duties, the position includes coordinating workflow, monitoring team performance, and collaborating with the Manager, Business Paralegals (NL & NS) on system, policy, and financial management initiatives. Stewart McKelvey emphasizes a modern, diverse, and innovative future, investing in people with diverse perspectives and experiences, and offers a culture that supports flexible work arrangements, mental and physical wellness, and a competitive compensation and benefits package.

Requirements

• Recognized post-secondary credential in Paralegal Studies or paralegal training.
• Minimum of five (5) years of property paralegal experience.
• Past leadership experience.
• Strong knowledge of Nova Scotia’s land registration systems.
• Excellent organizational and analytical skills.
• Commitment to professionalism and client service.

Responsibilities

• Performing complex real property searches and sub-searches through the Registry of Deeds and Nova Scotia’s Land Registration System.
• Preparing and submitting documents for registration.
• Reviewing title searches.
• Preparing Property Disclosure Certification Applications, Applications for Registration, and deed transfer tax documentation.
• Drafting and responding to title requisitions.
• Managing and organizing commercial and residential property transactions, including acquisitions, dispositions, financings, and refinancings.
• Maintaining accurate file documentation from opening through closing.
• Preparing correspondence and closing documents.
• Analyzing off-title search results to produce summary reports.
• Assisting with post-closing matters, including tracking undertakings, client reporting, and ensuring Mortgage Protocol compliance.
• Liaising with clients, lenders, legal professionals, government offices, tax authorities, and other stakeholders.
• Coordinating workflow within the Property Department.
• Monitoring team performance.
• Collaborating with the Manager, Business Paralegals (NL & NS) on system, policy, and financial management initiatives.

Benefits

• A generous paid time-off package including vacation time, sick time and “flex days”
• Group Retirement Plan with employer contribution matching
• A top rate flexible health and dental plan
• An annual wellness allowance, for a broad range of eligible expenses, such as fitness memberships and fees, fitness equipment, general health & wellness support, personal development courses, and home office expenses
• A “Dress for your Day” policy
• Assistance for continuing education
• Social events and staff retreats
• A positive and fun work environment where we value inclusion and mutual respect

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree