Property Manager (3312)

HOUSING AUTHORITY OF THE CITY OF NEWARK•Newark, NJ

2d•Onsite

About The Position

This position supports all Authority operating departments, the comprehensive management of Authority properties, concentrating on property management functions (upkeep, environmental systems, grounds, and fiscal administration). The incumbent is responsible for all matters pertaining to the communities, such as oversight of all site staff, financials (budget preparation and adherence), occupancy, program compliance, and overall property performance. This position is also responsible for working closely with the Regional Manager to maintain financial performance, monitor budget with Authority benchmarks, and ensure operational performance relative to long-term strategic planning and detailed service levels.

Requirements

Extensive knowledge of Authority structure, key functions, staff, policies and procedures of the Authority and their impact on the position.
Knowledge of applicable Federal, State and Local and HUD laws, rules, regulations, codes and guidelines as they relate to landlord-tenant operations.
Demonstrated knowledge of general real estate practices.
Knowledge of daily property management operations.
Understanding of occupancy standards and processes, and ability to understand the Authority’s Admissions and Continued Occupancy Policy and associated procedures.
Demonstrated ability to work with a diverse, low-income population.
Knowledge of “up front income verification” and “Rental Integrity Monitoring”.
Ability to effectively respond in a timely manner to the handling of emergencies during working and non-working hours.
Ability to determine special resident needs and to make social agency contacts and referrals as necessary.
Ability to develop business and strategic plans.
A bachelor’s degree in Finance or a related field; three (3) to five (5) years experience in Property Management, Finance, Planning or a related field; or any equivalent combination of education and experience.
Ability to read, analyze, and interpret budgets, financial reports, operating schedules, and governmental regulations.
Ability to conduct research.
Ability to write proposals, narrative reports, correspondence, and procedure manuals that are generally error free.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, percent and basic statistical data and to draw and interpret bar graphs.
Ability to solve complex problems and deal with a variety of variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Strong computer skills (MS Word, MS Excel). Must be able to learn other recording, information systems, or computer software as necessary.
Must possess a valid New Jersey driver’s license.
Must maintain RHM certification throughout course of employment.

Nice To Haves

If the PHM certification is obtained, the Four Pillars are also required. These include: The Certified Occupancy Specialist-Public Housing (COSP), Certified Manager of Maintenance, Certified Manager of Housing, and the Certified Financial Specialist.

Responsibilities

Supervises the operation of assigned property(ies), consistent with overall Authority quality, occupancy, cost and revenue goals; ensures that assigned property(ies) are maintained in decent, safe and sanitary condition at all times; organizes assigned work; develops effective work methods that comply with Authority expectations; and partners with internal and external resources to maintain high levels of property performance and standards.
Prepares long- and short-term strategic plans for the assigned site.
Submits monthly and annual reports on property performance, compliance issues (if any), financial management, crimes, personnel issues, lease terminations and enforcement activity.
Prepares site specific operating budgets, ensuring that all site conditions and needs are met in accordance with asset-based budgeting and administration.
Maximizes the property’s income and minimizes expenditures consistent with preservation of the physical plan.
Monitors the property’s cash flow; and tracks monthly and year-to-day expenditures, making or recommending adjustments as needed.
Purchases goods and services only when needed, when procurement policies have been followed and when funding permits.
Maintains inventory control of all materials, equipment and supplies assigned to the property.
Ensures full compliance in the area(s) of leasing, recertification, timely rent collection, budget adherence, day-to-day procedural issues and lease and Admissions and Continued Occupancy Policy administration; Oversees the timely lease-up of vacant units, rent collection and recertification; conducts lease-up and orientation of new tenants; and ensures the adherence to established policies for the enforcement of leases and collection of all rent and other receivables due to the Authority.
Develops inspection schedules for the grounds and buildings with the maintenance supervisor to identify areas that need improvement; and provides direction and assistance in developing measurable plans of action for accomplishing the work.
Inspects property daily by walking each assigned building(s) and taking appropriate notes of deficiencies to be shared with building maintenance staff to ensure full compliance within a prescribed time frame.
Provides the necessary support and guidance to subordinate staff by taking the appropriate enforcement measures.
Maintains clear and consistent communication with outside agencies, tenant groups and internal Authority departments.
Participates in the capital planning and redevelopment process.
Maintains tenant files in compliance with HUD and Authority requirements.
Handles all issues pertaining to the resident body.
Remains on call 24 hours and responds to after-hours emergencies.
Validates 100% successful submission of all recertification in the online HUD PIC system.
Responds to and ensures all NSPIRE inspections and findings are addressed per HUD guidelines.
Performs housekeeping inspections on 100% of units annually.
Successfully passes any industry certifications administered by the Authority. Within 365 days of employment, the employee must obtain either the RHM certification or the PHM certification and maintain the certification(s) throughout their employment. If the PHM certification is obtained, the Four Pillars are also required. These include: The Certified Occupancy Specialist-Public Housing (COSP), Certified Manager of Maintenance, Certified Manager of Housing, and the Certified Financial Specialist.