Property Manager (Facilities Planner 2)

State of Washington•Thurston County – Olympia, WA

5d•Onsite

About The Position

The Department of Enterprise Services (DES) provides centralized business services to state government agencies, other public entities, and Washington residents. The Buildings & Grounds Division (B&G) is responsible for the Capitol Campus and DES-managed building operations, stewardship, and historic preservation. B&G manages service for over 42 agencies, maintains and preserves the 486-acre state Capitol Campus, including over 31 buildings, 18 public monuments, 6,000+ parking stalls, four state parks, and a 260-acre lake through its Facilities Operations, Grounds Operations, Leadership and Admin, Maintenance & Repairs, and Support Services (Custodial) programs. As a Property Manager within the Asset Management Program, you will deliver property-management level service, focusing on exceptional customer service to tenants. Your responsibilities will include coordinating tenant requests and addressing operational, maintenance, and repair needs for your assigned building portfolio. You will work closely with your supervisor to develop preventative maintenance programs, ensure regulatory compliance, and perform facility condition assessments to guide capital budget development. Your work will support the DES mission of providing state agencies and local governments with safe, functional, and well-maintained buildings and grounds while ensuring wise financial stewardship.

Requirements

OPTION 1: Seven (7) years of experience in governmental facilities planning work, or in a related field within the private sector, which would yield familiarity with large-scale facilities development and utilization as found at the State level. NOTE: A combination of qualifying experience and/or education totaling seven (7) years may substitute this requirement accordingly, year-for-year.
OPTION 2: Three (3) years of experience in governmental facilities planning work, or in a related field within the private sector, which would yield familiarity with large-scale facilities development and utilization as found at the State level; AND Bachelor’s degree in Business or Public Administration, Engineering, Architecture, Planning, or closely related field. NOTE: Qualifying experience may substitute this education requirement option, year-for-year.
Valid driver's license.
Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.
Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Responsibilities

Serves as the primary point of contact for tenants and contractors, focusing on building positive working relationships and resolving daily operational, space, and maintenance issues.
Schedules, facilitates, and coordinates all tenant meetings to address ongoing concerns, occupancy agreements, and building needs.
Collaborates with supervisors to develop preventive maintenance programs, ensure regulatory compliance, and immediately escalate critical or urgent matters.
Performs comprehensive facility condition assessments to help inform and guide the development of capital budgets.
Oversees and coordinates daily building logistics, including capital projects, tenant improvements, janitorial services, parking, and financial management.
Develops and manages annual operating budgets for assigned facilities, including presenting leadership requests for emergency funding for unanticipated expenses.
Oversees property financial tasks by approving reimbursable tenant invoices and collaborating with purchasing staff on the procurement of goods and services.
Partners with agency project managers and trade staff to oversee, inspect, and finalize construction, renovation, and tenant improvement projects while keeping all stakeholders continuously updated.
Prepares and maintains all tenant Occupancy Agreements in current status, ensuring accurate terms, financial payments, and defined service levels.
Other duties as needed.

Benefits

Centralized business services to state government agencies
Centralized business services to other public entities such as cities, counties and tribes
Centralized business services to Washington residents
Strengthen the business of government for a sustainable and just future
Capitol Campus and Department of Enterprise Services (DES) managed building operations, stewardship, and historic preservation
Service to over 42 agencies
Maintenance, operation, and preservation of the 486-acre state Capitol Campus
Maintenance, operation, and preservation of over 31 buildings
Maintenance, operation, and preservation of 18 public monuments
Maintenance, operation, and preservation of over 6,000 parking stalls
Maintenance, operation, and preservation of four state parks
Maintenance, operation, and preservation of a 260-acre lake
Facilities Operations
Grounds Operations
Leadership and Admin
Maintenance & Repairs
Support Services (Custodial)
Property-management level of service within the Asset Management Program
Exceptional customer service to tenants
Coordination of tenant requests
Addressing operational, maintenance, and repair needs of assigned building portfolio
Development of preventative maintenance programs
Ensuring regulatory compliance
Performing facility condition assessments to guide capital budget development
Support of DES mission: providing state agencies and local governments with safe, functional, and well-maintained buildings and grounds
Ensuring wise financial stewardship of state resources
Building positive working relationships with tenants and contractors
Resolving daily operational, space, and maintenance issues
Scheduling, facilitating, and coordinating tenant meetings
Collaboration with supervisors
Immediate escalation of critical or urgent matters
Informing and guiding capital budget development
Overseeing and coordinating daily building logistics
Overseeing and coordinating capital projects
Overseeing and coordinating tenant improvements
Overseeing and coordinating janitorial services
Overseeing and coordinating parking
Overseeing and coordinating financial management
Development and management of annual operating budgets for assigned facilities
Presenting leadership requests for emergency funding for unanticipated expenses
Approving reimbursable tenant invoices
Collaboration with purchasing staff on procurement of goods and services
Overseeing, inspecting, and finalizing construction, renovation, and tenant improvement projects
Keeping all stakeholders continuously updated
Preparation and maintenance of tenant Occupancy Agreements
Ensuring accurate terms, financial payments, and defined service levels in Occupancy Agreements
Collective Bargaining Agreement between the state of Washington and the Washington Federation of State Employees
Opportunity for All: Celebrates differences and committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Consideration of qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
Honoring names and pronouns provided by applicants.