Property Manager - NP

Tribe Management inc•Toronto, ON

16d•Onsite

About The Position

DMS, Division of Tribe Management Inc., is one of Canada's premiere real estate services companies managing a wide range of property types providing tenants and landlords with superior service and outstanding value. DMS was ranked Canada’s 2nd largest apartment manager in Canada in June 2016 by Canadian Apartment Magazine and is currently managing over 18 million square feet with a value of over $2B. We are currently seeking a Property Manager to join our team. The Property Manager works under the direction of a Regional Manager to oversee the administrative and maintenance operations of a particular residential housing development(s). He or she is responsible to meet all contractual obligations and deliverables as well as achieving or exceeding the company’s and client’s key performance indicator targets. PLEASE ensure you read the entire job description, paying close attention to the requirements before applying. As the senior member of the property management team on site(s), the key responsibilities of the Property Manager include but are not limited to:

Requirements

5 or more years experience in residential property management and knowledge of property administrative and maintenance practices
Knowledge of various legislations, including the RTA (Resident Tenancy Act), HSA (Housing Services Act)
Knowledge of codes & regulations, including Fire Code, Building Code, Occupational Health & Safety Act
Knowledge and understanding of building systems (HVAC, Fire Protection, Mechanical, Electrical)
Strong familiarity with and skilled in completing various RGI calculations
Knowledge and experience of LTB proceedings as it relates to the process of serving Notices relating to non-rental payments, anti-social behavior, illegal activity, etc.
Strong customer service orientation and delivery
Skilled in organizing and supervising multiple simultaneous service requests
Ability to respond and express ideas clearly in written and oral communication
Experience utilizing Yardi or similar financial software
Strong computer skills – MS Word, Excel, Outlook
Strong Contract Management and Trade Supervision
Sound analytical and problem solving skills. Ability to identify risk, thereby mitigating liability
Excel at planning and organizing; Ability to meet deadlines proficiently
Demonstrates a high degree of integrity
Reliable vehicle required

Nice To Haves

Experience in Non-Profit Housing is an asset

Responsibilities

Provide supervision, give direction, delegate to administrative and maintenance staff
Cost Management of operating budget – to include determining, dispensing, monitoring and management of the monthly spending
Purchase order processing and contractor management – issuing purchase orders and managing, directing contractors
Property Maintenance & Administrative Management – Assigning tasks and duties to administrators and superintendents on a daily basis; monitor progress or status of assigned work; disciplines employees
Client Management and reporting – working closely with client; providing required reports, responses in a timely manner
Management Reporting – Daily, weekly, monthly reporting to company, attendance at conference calls, meetings
Attendance at various meetings during and after regular business hours (i.e. property manager meetings, tenant meetings)
Work order processing and administration
Rent Collection, Rent Geared to Income Calculations, Arrears Management
Lease Administration and Tenant Liaison – leasing RGI, Market and Affordable Market Units
Annual Rent Review Process
Preparation of Legal Documents for LTB hearings, Eviction, etc
Conducting in suite, vacant unit, building and grounds inspections – schedule and/or assign deficiencies to administrator, superintendent or contractor for completion
Respond to after business hours & weekend emergency calls (on a rotational basis)
Other assignments within the scope, spirit and purpose of the job as reasonable requested from time to time by management