Property Manager - Government Assisted Housing

FOXFIRE PROPERTY MANAGEMENT, INC.•Concord, NH

3d•Onsite

About The Position

Foxfire Property Management, Inc. is seeking an experienced and highly motivated Property Manager to oversee affordable housing communities and ensure compliance with all federal, state, and local regulations. This role is ideal for a housing professional with expertise in USDA Rural Development (RD) and/or HUD programs who is passionate about serving residents, maintaining compliance, and leading successful communities. The Subsidized Property Manager is responsible for the overall management, compliance, financial performance, and daily operations of assigned affordable housing communities. This position serves as a key liaison between residents, ownership, government agencies, vendors, and internal departments while ensuring communities operate efficiently, remain compliant, and provide a high-quality living environment.

Requirements

Experience managing USDA Rural Development (RD) and/or HUD-assisted housing
Experience with MINC and TRACS systems
Strong knowledge of affordable housing regulations, compliance requirements, and subsidy programs
Excellent leadership, communication, and organizational skills
Ability to effectively manage multiple priorities while maintaining attention to detail

Nice To Haves

COS (Certified Occupancy Specialist) and/or STAR certification preferred

Responsibilities

Prepare, review, submit, and reconcile monthly MINC and TRACS reports to ensure accurate rental assistance payments and income reporting
Prepare and review annual, interim, and move-in certifications
Monitor and maintain compliance with HUD, RD, and other applicable housing regulations
Conduct annual physical inspections and file audits as required by regulatory agencies
Prepare communities for MORs, supervisory reviews, REAC inspections, and agency audits
Oversee Occupancy Specialist and provide guidance when needed
Ensure all required training and certifications remain current
Collect rent, manage delinquency procedures, process evictions, and attend court hearings when necessary
Manage tenant lease violations and ensure consistent enforcement of community policies
Conduct semi-annual property and apartment inspections
Coordinate move-outs, security deposit reconciliations, maintenance charges, and special claims processing
Hire, coordinate, and oversee contractors in partnership with maintenance staff
Supervise maintenance operations, work orders, apartment turnovers, and property upkeep
Develop and implement policies and procedures that support effective property maintenance and operations
Review monthly budget-to-actual financial reports and communicate results to ownership
Collaborate with the accounting team to review receivables, payables, and overall property financial performance
Approve monthly payables and monitor operating expenses
Assist with capital improvement planning and vendor bid coordination
Renew government contracts and owner agreements as required
Serve as the primary point of contact for residents, ownership, government agencies, software vendors, and community partners
Foster positive relationships with residents and provide exceptional customer service
Coordinate marketing and leasing initiatives with the Occupancy Specialist
Communicate potential property concerns, risks, and opportunities to ownership
Prepare and submit comprehensive monthly management reports by the 20th of each month
Coordinate bids and proposals for capital projects and community improvements
Deliver notices, correspondence, and resident communications as needed
Collaborate with internal departments to ensure seamless operations
Participate in ongoing professional development and industry training
Perform additional duties as assigned by the President and Chief Operating Officer