Property Manager — Public Housing

Mon Ami Real Estate•Chicago, IL

13d•$65,000 - $85,000•Onsite

About The Position

Mon Ami Real Estate is seeking a Property Manager for its Chicago public housing portfolio, consisting of 98 units under HUD's Mixed-Finance Program leased to the Chicago Housing Authority. This role involves managing these assets as an owner would, focusing on operational and compliance responsibilities. It is a hands-on position requiring direct involvement in unit management, file management, and relationships with CHA. This is not a conventional multifamily or tax-credit role, but rather focuses on ACC public housing units with admissions through CHA referrals and a joint selection committee. Rent, recertifications, and terminations are governed by specific HUD and CHA policies, with HUD Form 50058 being the critical record.

Requirements

5+ years of residential property management experience with direct, hands-on responsibility (not just oversight).
At least 3 years of federally assisted housing compliance experience.
Real public housing experience: HUD Form 50058, PIC submissions, 24 CFR Part 5 income and rent calculation, and a housing authority's Admissions and Occupancy Policy.
Ability to build a tenant file that survives an audit and defend it during auditor questioning.
Working knowledge of Fair Housing, Section 504 and ADA reasonable accommodation, and Illinois landlord-tenant and security deposit law.
Financial literacy: ability to build an operating budget, read a property P&L, and connect day-to-day decisions to portfolio performance.
An operator mindset suited to a lean, entrepreneurial environment, comfortable without institutional layers of support and accountable for outcomes.
Valid driver's license and reliable transportation.
Illinois Real Estate Leasing Agent License, or the ability to obtain one within 120 days of hire.

Nice To Haves

CHA preferred public housing experience.
Yardi proficiency.
Certified Occupancy Specialist (COS), Public Housing Manager (PHM), or NAHRO / Nan McKay public housing certification.
HUD Mixed-Finance experience (24 CFR Part 941, Subpart F).
Prior work directly with CHA asset management staff.
Experience with public housing units inside a condominium regime.
Supervisory experience.
Bilingual English/Spanish.

Responsibilities

Day-to-day operations of 98 scattered-site public housing units including rent collection, work orders, vendor relationships, condominium association coordination, and financial reporting.
Manage admissions from CHA referral through screening, credit and criminal background checks, home visit, and selection committee to executed CHA sublease, including HUD Form 50058 for each applicant.
Oversee all annual and interim recertifications of income and family composition, with third-party verification, EIV reconciliation, and audit-ready tenant files.
Ensure accuracy of tenant rent, total tenant payment, and utility allowance calculations, and the 50058 record for every household.
Review monthly aging reports and initiate collection efforts; manage 14-day notices, lease enforcement, and evictions coordinated with CHA and ownership.
Administer CHA's tenant grievance procedure, including informal settlement and hearing officer referral.
Manage unit condition through joint move-in and move-out inspections, annual unit inspections, NSPIRE and REAC readiness, and 24-hour emergency response.
Prepare for and respond to CHA desk audits, file reviews, and HUD monitoring, tracking findings to closure.
Develop annual operating, replacement reserve, and capital expenditure budgets for the portfolio.
Prepare and deliver the monthly reporting package to ownership and CHA by the 15th, including delinquency list, statement of receipts and disbursements, accounts receivable and payable, and reconciled bank statements.
Administer segregated reserve and security deposit accounts, including Illinois-required deposit interest.
Examine and analyze property operating statements and budgets, evaluating data and reporting for accuracy.
Supervise and develop the Property Management Coordinator.
Manage lease renewals and lease enforcement following Public Housing rules and regulations.
Oversee the reasonable accommodation process.
Prepare files for review using perfect file formats as required by CHA and purge files regularly to meet compliance requirements.

Benefits

Medical coverage with premiums shared by Mon Ami.
Dental coverage with premiums shared by Mon Ami.
Vision coverage with premiums shared by Mon Ami.
No waiting period for benefits; coverage begins the first of the month following hire.
401(k) plan with a company match of up to 3.5% of eligible compensation.
Immediate vesting for 401(k) plan.
10 paid holidays.
Paid Time Off (PTO) starting at 15 days annually, increasing with tenure.
Paid parental leave.
Eligibility for an annual performance incentive plan targeting 10-15% of base salary.