Property Management Specialist
About The Position
The Property Management Specialist is the custodian of all of AutoZone’s real estate files located at the Summer Avenue office, and responsible for off-site supervision of the Document Management Team performing the higher skill level portions of the document identification process. This role advises and coachs the team who identifies various commercial real estate document types, prepares them for scanning to an electronic repository and then reassembles the paper files. The team also handles new documents for existing electronic files in the same manner. This team is part of the Property Management Department and reports to the Property Management Manager.
Requirements
- Bachelor’s degree in Real Estate or Paralegal Studies; or equivalent years of applied experience
- Minimum of 5 years of experience in recognizing and reviewing numerous types of commercial real estate documents (e.g., leases, purchase contracts, amendments, easements, restrictions, encroachments, title policies, warranty deeds and closing statements) or equivalent.
- Familiarity with OCR/PDF functionality
Nice To Haves
- Juris Doctor degree (does not need to be licensed in the State of Tennessee)
Responsibilities
- Supervising and leading three direct reports on the Document Management Team
- Handling day-to-day matters as the senior AutoZone employee in the office
- Ensuring the security of the company’s real estate files by enforcing AutoZone’s record and retention policy.
- Identifying, classifying, and coding critical real estate documents for key department retrieval from Documentum (for example: legal, tax, internal audit, real estate, risk management, accounting)
- Leading the migration of legal documents using electronic document storage software and following laws and regulations appropriate with digital file management
- Hosting/facilitating Summer Avenue Property Management visitors, including internal/external auditors, inside/outside counsel, SSC and/or field leadership, etc.
- Supporting other document management activities and Property Management functions as directed by the Property Management Manager
- Training, coaching, and supervising his/her team to also do the following: Identify documents in a paper file as one of 68 different document types (legal skillset)
- Assign additional Metadata to an electronic file for accurate retrieval
- Operate two different types of scanning machines
- Ensuring that each electronic document has the appropriate metadata
- Checking out, sending via courier, receiving via courier, and checking in paper files to and from the Store Support Center as needed.
- Paper filing of scanned documents and files
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
