Property Management Portfolio Specialist

O'Reilly Auto Parts • Headquarters, KY

3d • Onsite

About The Position

The Property Management Portfolio Specialist is responsible for maintaining the most current lease information within the Real Estate systems; including, the interpretation and translation of lease data, tracking important lease dates, and maintaining of financial information.

Requirements

• High School Education or equivalent
• Three or more years of clerical, computer, and office experience.
• Needs to be computer friendly with accurate typing, filing, phones, Microsoft Word, Microsoft Excel, ten-key, data entry, time management, listening, and organizational skills.
• Must have integrity and be trustworthy.
• Must be able to clearly convey information through written and spoken communication, track and prioritize multiple tasks and be flexible.
• Ability to summarize written documentation, interpret lease information, and proofread for accuracy.

Nice To Haves

• Bachelor's degree or Paralegal training along with knowledge of Real Estate.
• Four or more years of clerical, computer and office experience.
• General knowledge of commercial real estate procedures.
• Experience with lease interpretation.
• Technical/functional skills, problem solving skills, timely decision making skills, multi-tasking and ability to prioritize without supervision.
• Proficient in Microsoft Word and Microsoft Excel.
• Experience with Lucernex software.
• Have excellent organizational and administrative skills.

Responsibilities

• Sort, organize and distribute all incoming Real Estate mail
• Interprets and translates Lease, Sublease and other contract language into Real Estate systems.
• Calculates, maintains, and tracks all critical lease dates; including percent rent calculation reminders, expiration and notice dates.
• Sets up and maintains recurring monthly payments for each contract with regard to base rent, expense escrows and other charges per the lease documents.
• Maintains accurate accounting information by tracking store open dates and updating systems with current finance coding.
• Verifies new abstracts for accuracy by checking against Lease documents and verifies other system entry as needed.
• Obtains additional property information, including addresses and square footages, from other departments and enters into systems.
• Incorporates commencing leases into the Property Management structure by finalizing and activating lease information within systems.
• Tracks new owned properties and sets up contract for payment of real estate taxes.
• Review, research, prepare, and record Property Management legal documents per county requirements and track for return as needed.
• Submit, track, and confirm new team member access requests; including training as needed.
• Review and test Real Estate system functionality, especially after system updates.
• Responsible for organizing and preparing documentation, including legal documentation, to be scanned into the Document Imaging system.

Benefits

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED