Property Management Associate

PREIT•Florence, SC

4d•$22 - $24•Onsite

About The Position

The Property Management Associate (PMA) plays a key role in supporting the property’s short-term revenue initiatives, executing mall marketing strategies, and assisting with the overall management of the property. This position fosters strong retailer and community relationships while serving as a vital link between Mall/General Management, Business Development, and Marketing. The PMA ensures seamless communication and collaboration across departments, contributing to the property’s overall success.

Requirements

College degree or equivalent work experience
Possess excellent communication skills, both orally and in writing, with all levels of management, and the public, and effective interpersonal skills
Prior experience working with budgeting processes
Be able to work independently and be organized
Ability to multi-task, and handle multiple work assignments
Be proficient in MS Office, Windows, Outlook (Word, PowerPoint, Excel, etc), Google Drive, and Salesforce
Must be able to lift to 50 pounds
Must be able to walk the property a minimum of twice per day

Responsibilities

Be the liaison between Operations, General Manager, Marketing, Retail Leasing, Asset Management, Accounting, and Legal to expedite Business Development deals from negotiations through tenant openings and closings
Work with all office staff to provide effective liaison between management, customers, and retailers
Enter agreements and deals into Salesforce and maintain accurate vendor/tenant records. Process signature requests through RightSignature
Track, maintain and procure as needed paperwork from third parties such as, but not limited to permits, and Certificates of Insurance (COIs). Work with township and county as needed.
Track, maintain and procure as needed paperwork for internal purposes such as but not limited to work orders for operations, security, maintenance and housekeeping.
Collect sales and observational data from tenants for reporting and other stakeholders
Take and distribute photos of tenants (such as but not limited to openings, events, Santa, holiday décor, Easter, mall-specific stores) to stakeholders
Coordinate, install, remove and take PoP photos of all on-mall promotional and Business Development signage including exterior pylons, LEDs and other relevant property assets.
Manage day-to-day of the common area program, which includes walking the mall twice a day ensuring tenants are adhering to standards outlined in leases/license agreements
Identify common area placement for business development deals.
Coordinate production/installs and removals for all common area deals
Monthly coordination of rent roll
Work closely with Accounting and Bookkeepers in managing and coordinating AR collection efforts, create/send legal letters for defaults, demands, terminations, etc.
Draft and maintain all reversal and write-off requests.
Supervise third-party seasonal photo operator, including monitoring daily operations and third-party staff
Organize and inventory marketing supplies while ensuring they stay in good condition
Oversee third-party installation, teardown, and refurbishment need of holiday décor
Manage Avid and P-cards for all staff members with a card
Assist the General Manager, Operations Manager, and Security with EPM tasks.
Handle payroll processing
Input water and electric meter readings
Update daily reports on OneDrive.
Invoice tenants for services, and manage other necessary invoicing
Purchase office supplies as needed