Property Management Administrative Coordinator

CCH•Walnut Creek, CA

1d•$25 - $35•Onsite

About The Position

The Property Management Administrative Coordinator provides administrative support to the leadership team within the Property Management Department. The Property Management Administrative Coordinator plays a critical role in facilitating efficient operations, managing communications, and scheduling coordination of activities within the department. This role provides administrative support to our staff and ensures all daily procedures run smoothly.

Requirements

Excellent communication skills, both written and verbal, with the ability to articulate complex ideas to diverse audiences.
Demonstrated ability to build and maintain relationships, collaborate, and work effectively with various stakeholders.
Fluency with MS Office 365 suite (particularly Excel and PowerPoint) and other communications channels.
CCH conducts background checks on all candidates who have received a conditional job offer. Satisfactory completion of background check is a requirement of employment with CCH.

Nice To Haves

Yardi is a plus.

Responsibilities

Manage MOC DirectLine portal.
Responsible for Incident Report portal
Board Meeting Packet (Property) – Gather reports from Community Managers, Portfolio Managers and Social Service Coordinators for consolidation, prepares Board Packet for PM approval and distributes to Board of Directors.
Lead coordination of annual Fair Housing Training and other department training.
Maintain property management department organizational chart.
Maintain Properties Inspection Log for NSPIRE, MOR, etc. Includes maintaining PM calendar and reminders to appropriate parties.
Manage the Share Point and MyCCH website.
Occasional coordination of scheduling for Property Management Leadership.
Respond to messages on behalf of the Director of Property Management when appropriate.
Document management, including ensuring accuracy, consistency, and confidentiality of information.
Manage credit card expense report for Director of Property Management.
Oversee electronic and physical filing systems for department documents, contracts, leases, and other records. Ensure documents are easily accessible and appropriately archived.
Organize and facilitate meetings, including agenda preparation, meeting room setup, attendee coordination, and distribution of materials. Take minutes, track action items, and follow up on outstanding tasks.
Assist Director of Property Management, Associate Director of Property Management, and Associate Director of Facilities in managing projects and initiatives within the department. Coordinate project timelines, track progress, and communicate updates to stakeholders.
Facilitate communication with vendors, clients, tenants, and other stakeholders as directed by executives. Coordinate meetings, site visits, and follow-up communications to support business relationships.
Undertake special assignments and ad hoc tasks as assigned by executives, demonstrating flexibility and willingness to assist with departmental priorities.
Other duties as assigned.