Property Management Administrative Assistant

JLL • Anaheim, CA

3d • Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Summary The Administrative Assistant supports the OCVIBE leadership team by providing high-level administrative, operational, and project coordination support across a dynamic, mixed-use sports and entertainment district. This role requires exceptional organization, discretion, and the ability to manage multiple priorities while interfacing with internal teams, external partners, and executive stakeholders.

Requirements

• 3+ years of experience in administrative, executive assistant, or management support roles
• Strong organizational and time-management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools

Nice To Haves

• Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments
• Familiarity with project coordination, event support, or district operations
• Ability to work flexible hours, including occasional evenings or weekends during major events

Responsibilities

• Provide day-to-day administrative support to OCVIBE management, including calendar management, meeting coordination, and travel logistics
• Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
• Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
• Track action items and deadlines to ensure timely execution across teams
• Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
• Assist with project tracking, timelines, and coordination across internal departments and external vendors
• Organize and maintain project files, contracts, and operational documentation
• Support on-site operational needs during key events, openings, or district activations as needed
• Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
• Draft and distribute internal communications, meeting notes, and status updates
• Assist with coordination of leadership presentations and stakeholder briefings
• Help maintain efficient office operations, including scheduling, supplies, and vendor coordination
• Support onboarding and coordination for new team members, consultants, or partners
• Assist with special projects and ad hoc assignments related to the growth and activation of OCVIBE

Benefits

• Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed