Property Administrative Assistant

JLL•Anaheim, CA

1d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Join JLL's dynamic mixed-use property team in one of Anaheim's most distinctive developments. Position Summary The Administrative Assistant supports the property leadership team by providing high-level administrative, operational, and project coordination support across a dynamic, mixed-use sports and entertainment district. This role requires exceptional organization, discretion, and the ability to manage multiple priorities while interfacing with internal teams, external partners, and executive stakeholders.

Requirements

3+ years of experience in administrative, executive assistant, or management support roles
Strong organizational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments
Familiarity with project coordination, event support, or district operations
Ability to work flexible hours, including occasional evenings or weekends during major events

Responsibilities

Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
Track action items and deadlines to ensure timely execution across teams
Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
Assist with project tracking, timelines, and coordination across internal departments and external vendors
Organize and maintain project files, contracts, and operational documentation
Support on-site operational needs during key events, openings, or district activations as needed
Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
Draft and distribute internal communications, meeting notes, and status updates
Assist with coordination of leadership presentations and stakeholder briefings
Help maintain efficient office operations, including scheduling, supplies, and vendor coordination
Support onboarding and coordination for new team members, consultants, or partners
Assist with special projects and ad hoc assignments related to the growth of the property