Administrative Assistant, Property Management

Brixmor Employment Company, Llc • Conshohocken, PA

1d • Hybrid

About The Position

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals. Responsibilities include, but not limited to : Assist tenants in a courteous, professional and timely manner Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner Collect updated tenant information as necessary and distribute appropriately Assist Property Manager as necessary with preparation of annual operating budget Assist Property Accountants as directed by their supervisor with tenant accounting issues Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols Work independently and within a team on special, nonrecurring and ongoing projects Assist in all general administrative duties and other duties as required Prepare forms for specialty leasing deals, open, close and possession notices Prepare vendor contracts, tenant bill backs and zero-dollar re-classes Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed. Other duties as assigned by Supervisor

Requirements

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Reliable, on-time attendance

Nice To Haves

• Real estate knowledge preferred

Responsibilities

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name.
• Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Benefits

• Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees