Property Management Coordinator
Ohio Equities•Columbus, OH
•Onsite
About The Position
The Property Coordinator provides administrative, operational, and tenant-support assistance to the Property Manager. This role serves as a primary support function for day-to-day property operations, vendor coordination, work order management, compliance tracking, and tenant communication in a healthcare setting. The Property Coordinator ensures high service levels, accurate documentation, and smooth coordination between tenants, vendors, and internal teams.
Requirements
- Associate’s or Bachelor’s degree preferred (Business, Real Estate, or related field)
- 1–3 years of experience in property management, facilities coordination, or administrative support
- Familiarity with property management software (Yardi, Building Engines/Prism, or similar)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities across a portfolio of properties
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Attention to detail and follow-through
- Customer service–oriented mindset
- Vendor and contractor coordination
- Time management and prioritization
- Professional communication and discretion
Responsibilities
- Support Property Manager with daily operations
- Maintain property files including insurance certificates, vendor contracts, and compliance documentation
- Assist with invoice processing, and coding for operating expenses
- Track capital projects, repairs, and preventative maintenance schedules
- Update property management software (e.g., Yardi, Prism/Building Engines) with accurate records
- Receive, log, and track tenant maintenance requests
- Coordinate vendor access, scheduling, and follow-ups
- Ensure required credentials are on file (licenses, insurance, background checks, badges)
- Assist with preventative maintenance programs (HVAC, fire/life safety, generators, elevators, medical gases, etc.)
- Follow up on work completion and tenant satisfaction
- Serve as a primary point of contact for tenant inquiries and service requests
- Communicate service updates, access coordination, and scheduled work to tenants
- Assist with onboarding new tenants and distributing welcome materials
- Coordinate after-hours and emergency response as needed
- Prepare reports for Property Managers (open work order status, property inspections)
- Maintain organized digital and physical property records
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
11-50 employees
