Industrial Property Associate (Part Time)
About The Position
As a part-time Property Associate at JLL, you will serve as a key administrative point of contact for an Industrial portfolio, providing essential accounting and financial support while maintaining positive tenant relations and delivering superior customer service. This role offers an outstanding opportunity to launch your career in commercial property management, where you'll work alongside experienced professionals in an environment that prioritizes collaboration and your professional development. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career. You'll gain hands-on experience across property operations, tenant relations, financial administration, and compliance—building a strong foundation for growth within the commercial real estate industry while contributing to a team that is collectively shaping a brighter way for our clients and communities.
Requirements
- Bachelor's degree in Business, Real Estate, Communications, or related field; or Associate's degree with one to three months related experience; or equivalent combination of education and experience
- 1–2 years of work experience in an office environment, preferably in commercial real estate or property management
- 1–2 years of work experience in a customer service or customer-facing position demonstrating strong interpersonal skills
- Strong written and verbal communication skills with ability to create professional correspondence for ownership, vendors, and tenants
- Excellent organizational skills with demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment
- Proficient knowledge of Microsoft Word, Excel, and PowerPoint for document creation, data management, and presentations
- Ability to work independently and collaboratively within a team environment while managing a large portfolio
- Ability to lift a minimum of 35 pounds and meet physical demands including regular sitting, standing, walking, and accessing stairwells during emergencies
Nice To Haves
- Ability to type at least 60 words per minute with 90% accuracy
- Experience with property management software or accounting systems
- Familiarity with commercial lease language and real estate terminology
- Self-motivated and proactive approach with eagerness to grow within the commercial real estate industry
- Positive attitude and demonstrated commitment to continuous learning and professional development
Responsibilities
- Provide direct administrative support to Property Managers including contract creation, document preparation, and ensuring lease expiration tracking is maintained across the portfolio
- Deliver exceptional customer service to tenants by responding to inquiries, processing service requests, and coordinating timely resolution of maintenance issues to enhance tenant experience
- Process Accounts Payable by entering invoices into the accounting system, coding appropriately, and routing to the General Manager for approval on the designated weekly schedule
- Maintain all property documents electronically, including lease agreements, legal correspondence, executed service contracts, monthly reports, and payables in compliance with JLL Management Audit requirements
- Coordinate tenant move-ins and move-outs, including all arrangements, notifications, proper authorizations, certificate of insurance collection, and completion of Tenant Move In Checklist items
- Maintain and update Certificates of Insurance (COIs) regularly for Ownership requirements, Tenants, and Contractors to ensure portfolio COI tracking complies with JLL Management Compliance standards
- Process Accounts Receivable by printing Aged Delinquency reports monthly, sending delinquency letters pursuant to client requirements, tracking delinquencies, and reporting status to management
- Assist with vendor coordination and work order management to ensure timely completion of maintenance and repair activities while maintaining positive vendor relationships
- Support the preparation of annual budgets for the portfolio by working directly with the Management team and vendors, and create monthly budget tracking documents as needed
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
