Property Assistant

Wilkin Chapman•Lincoln, NE

6d•Onsite

About The Position

We are pleased to offer an excellent opportunity for a Property Assistant to join our respected and expanding Housebuilder Team, based in Lincoln. The successful candidate will provide high quality administrative support to Fee Earners handling a range of residential property matters. This includes assisting with transactions for national and regional housebuilders, supporting plot sales, and managing documentation relating to part‑exchange arrangements where a customer’s existing property is acquired as part of a new home purchase.

Requirements

Proven ability to be able to work accurately
An ability to plan and prioritise work activities
Balancing requirements of separate Fee Earners
Ability to show initiative and build positive working relationships with colleagues
Excellent communication and client care skills
Excellent organisation and administration skills

Nice To Haves

Previous administrative experience
A genuine interest in developing their career within the legal sector

Responsibilities

Using a bespoke IT and case management system to open and set up new plot sale/purchase purchase/part exchange sale and general residential sale and purchase files promptly and accurately.
Issuing of contract documentation on all matter types ensuring that all letters and documents are correctly produced and issued to relevant parties.
Receiving and where applicable reviewing contract documentation and ensuring that all relevant information is inputted into the system.
Handling email and telephone queries from clients or third parties professionally and efficiently and referring to a Fee Earner when required.
Using the system to deal with financial aspects of matters including but not always limited to preparing accounts, completion statements and bank transfer forms.
Ensuring that the system is up to date and that all fields within the matters are completed where appropriate.
Working closely with all members of the wider Housebuilder team and assisting where possible and necessary to ensure that workload is prioritised and actioned efficiently across the team.