Property Administrator

Related•West Palm Beach, FL

About The Position

The Property Administrator supports the Property Manager in overseeing the daily operations, tenant relations, financial administration, and overall performance of the property. This role is responsible for helping ensure the property is maintained to the highest operational and customer service standards. The ideal candidate is organized, proactive, service-oriented, and capable of managing multiple priorities in a fast-paced commercial property environment.

Requirements

2+ years of commercial property management experience preferred
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office and property management systems
Understanding of building operations, vendor coordination, and tenant relations
Ability to work independently while managing multiple priorities

Responsibilities

Serve as a primary point of contact for tenant requests and day-to-day communications
Coordinate tenant correspondence, notices, building updates, and service requests
Support tenant engagement initiatives and property events
Assist in overseeing daily building operations to ensure the property is maintained to Class A standards
Conduct routine inspections of common areas, tenant spaces, parking areas, and building systems
Coordinate vendor access and monitor completion of maintenance and repair work
Track preventative maintenance schedules and operational follow-up items
Assist in access controls for both building and parking garage
Assist in the coordination of vendor scheduling, proposals, service contracts, and insurance compliance
Assist with bid solicitation and vendor comparison processes
Monitor vendor performance and ensure quality service delivery
Maintain organized vendor and contract files
Assist in uploading new vendors into accounting systems
Assist with invoice processing, coding, and accounts payable review
Support the monthly reporting processes
Maintain organized property records, lease files, and operational documentation
Support tenant billing coordination and CAM-related tracking as needed
Track critical lease dates including renewals, expirations, insurance requirements, and notices
Coordinate scheduling, tenant communication, and vendor access related to property work
Assist in maintaining compliance with property safety requirements and operational procedures
Coordinate inspections, fire/life safety testing, and vendor certifications- Including tracking all COI’s
Help maintain emergency preparedness documentation and incident records