Property Admin & Marketing Assistant-Yuba Sutter Marketplace

Ethan Conrad Properties Inc•Yuba City, CA

42d•$25 - $30•Onsite

About The Position

Ethan Conrad Properties, Inc. is seeking a Property Administrative & Marketing Assistant to join their team at Yuba Sutter Marketplace. This role involves performing receptionist, clerical, and administrative functions to support the company's success. The company is described as one of the largest and fastest-growing Commercial Real Estate Companies in Sacramento, CA, with significant growth over the past 10 years and anticipation of continued expansion.

Requirements

Previous experience in office administration or other related fields
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Exceptional typing skills
Efficient with Outlook
Knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design
Fluid knowledge of preparing and working with Excel spreadsheets, preparing flyers, preparing presentation decks, and editing documents.

Responsibilities

Perform administrative support and general office work for the GM, Operations, or other members of the mall or corporate team.
Draft vendor contracts and bid comparisons with Operations and the mall team.
Ensure utilities are transferred to tenants at move-in and back to the landlord at move-out, and ensure timely payment of all utilities.
Draft license agreements, lease agreements, and LOI comments for the mall property, including editing lease and site plans and creating exhibits and PowerPoint presentations.
Assist with information exchange and requests from vendors, contractors, mall customers, merchants, and tenants.
Collect and manage information necessary for the ongoing activities of the center.
Schedule meetings, conference calls, and appointments.
Assist in executing strategic goals for the property and completing individual goals.
Process invoices and manage data in Yardi, assisting corporate with accounting needs for the mall property.
Manage office equipment contracts and services, including ordering office and janitorial supplies.
Conduct property walks and create work orders for any needed items.
Manage key control access for the maintenance team.
Occasionally assist security with alarm panels/lighting controls.
Manage contractor roof access.
Ensure 100% compliance with insurance for all tenants and vendors.
Prepare and edit marketing memos, collateral, and emails.
Assist with creating/designing marketing collateral such as mall signage and banners.
Interact with customers via social media and in the office for various events.
Assist the Marketing Manager with the facilitation of marketing vendors, including contract preparation.
Help plan and implement marketing events/promos.
Hand out memos to tenants, discuss events, encourage tenant participation, and follow up.
Engage in community outreach for event and display partnerships.
Conduct daily marketing property walks to ensure marketing collateral stands are in good condition.
Create and install marketing window displays for various occasions.
Check in with the Santa program team to ensure the workshop is clean and stocked with materials.
Assist with developing ideas for the monthly Kids Club program and attend these events on weekends.
Interact with kids and parents at Kids Club events, demonstrate crafts, assist as needed, and share photos with the Marketing Manager.