PROPERTY & ACCOUNTABILITY SPECIALIST

State of Florida•Jacksonville Beach, FL

6d•Onsite

About The Position

The mission of the Florida Department of Military Affairs (DMA) is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

Requirements

A High School Diploma or equivalent; AND
Five (5) years of professional, full-time-equivalent experience in Purchasing, Accounting, Finance, Budgeting, or related field.
Education in related field may substitute for experience on a year-for-year basis.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the methods of data collection.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.

Responsibilities

Manages Region #1 (North/Central Florida) armory operations, overseeing daily and emergency communications while executing State Quartermaster and Resource & Accountability Management directives.
Directs annual on-site property inventories, financial record audits, and SRM (50/50) and RPOM (75/25) account reviews for region one assigned facilities to produce supporting documentation for federal funding reimbursement.
Maintains audit-ready archives for State Inspector General inspection, reconciles Armory Operation Accounts (AOA), provides technical training to bookkeepers, and coordinates facility projects with the Construction and Facilities Management Office (CFMO).
Serves as the primary authority and technical advisor to all Armory Regional Managers concerning the establishment, reconciliation, and oversight of public depository accounts across every Florida armory.
Ensures every armory banking institution qualifies under Florida Statutes Chapter 280 (Security for Public Deposits) and DMA regulations.
Consolidates, balances, and validates annual financial statements for all three regions, delivering unified end-of-year close-out reporting to the State Quartermaster in compliance with FNG 210-4 (Armory Operations Accounts) and Florida Statutes Chapter 250 (Military Code).
Maintains perpetual operational readiness for immediate statewide mobilization in support of State Active Duty (SAD) operations.
During declared state emergencies, major hurricanes, and natural disasters, exercises substantial delegated emergency purchasing authority in accordance with Florida Statutes Chapter 252 (Emergency Management).
Rapidly procures essential supplies, equipment, contracted services, and life-support assets across diverse regional operating areas to ensure uninterrupted Florida National Guard civil-support missions.