Properties And Contracts Administrator

Louisville Regional Airport Authority•Louisville, KY

4d•$30 - $39•Onsite

About The Position

Under the general policy and supervision of the Director of Business Development, this role is responsible for routine agreement compliance and properties related issues, focusing on administration, monitoring and compliance of aeronautical and non-aeronautical agreements and programs across airport-owned properties and facilities. The position supports airport business development initiatives through effective agreement administration, tenant relations, and contract compliance monitoring.

Requirements

Must possess a valid driver’s license and maintain appropriate Authority driving and escort privileges in the secure areas of the airport.
Knowledge of commercial real estate principles, lease administration, and contract management.
Understanding of airport operations, aviation businesses, and airport property management practices.
Ability to interpret and administer complex agreements and legal documents.
Strong organizational skills with attention to detail and accuracy.
Ability to manage multiple projects, deadlines, and stakeholder relationships simultaneously.
Excellent written and verbal communication skills, ability to handle confidential information and a high degree of professionalism.
Ability to work independently, exercise sound judgment and adhere to schedules and deadlines as required.
Proficiency with Microsoft Office Suite and contract management or property management software.
Strong mathematical, problem-solving and analytical skills with the ability to perform lease calculations, rate and fee calculations, escalations, reconciliations, and other financial analyses.
Ability to analyze financial reports, operating statements, and contractual payment provisions to ensure compliance and accuracy.
Bachelor’s degree in airport management, public/business administration, finance, accounting, or closely related field and one year of experience in airport management, property management/agreement administration and compliance, real estate administration, or a closely related field.
At least one (1) year of airport management or administrative work related to tenant coordination, agreements, agreement compliance, real estate, or a closely related field is required.
Responsible for performing all job duties with due regard to safety and security requirements.

Responsibilities

Assists in drafting renewal agreements, issuing agreements to new and existing tenants, interpreting agreement language, managing and coordinating the move in and move out procedures of tenants, maintaining a database of agreements, calculating rate adjustments, and assisting other departments in collection efforts as needed.
Creates, promotes, and builds tenant relations with internal and external business partners.
Organizes and maintains business software for billing, reporting, insurance, and security deposit tracking purposes.
Coordinates documentation with leasehold improvements for tenants and all applicable Authority departments to ensure compliance with the agreement terms and the Authority’s rules and regulations.
Monitors and resolves complaints and inquiries from internal and external stakeholders and the general public.
Coordinates with legal counsel, finance, operations, and other departments regarding agreement administration and compliance issues.
Effectively communicates agreement compliance requirements to tenants and business partners in a timely manner. Ensures all agreement notification requirements are developed and implemented accurately.
Reviews and monitors terms and conditions of agreement files. Maintains accurate records and databases related to compliance of agreements and timely renewals, expirations, and terminations.
Monitor tenant and operator compliance with contractual obligations, including reporting requirements, insurance certificates, fee payments, maintenance obligations, and operational standards.
Conduct periodic reviews and audits of agreements to ensure compliance with airport policies, regulations, and contractual provisions.
Support airport property inspections, document findings related to tenant obligations and property conditions and facilitate and oversee plans for compliance.
Assist the Chief of Staff in preparing materials, agendas, resolutions, and supporting documentation for board and committee meetings.
Coordinate the review, routing, and processing of agreements requiring board approval.
Maintain records of board actions, resolutions, and related documentation.
Ensure compliance with applicable public meeting requirements, record retention standards, and governance procedures.
Maintains inventory and organization systems for Properties Department’s documents and records systems.
Develops and maintains Authority’s contact database. Distributes regular updates to internal and external business partners.
Assists in gathering department records for open records requests and assists other departments as needed for various projects and tasks.