Projects Intern - Summer 2026 Internship Program

VIXXO•Scottsdale, AZ

6h•Onsite

About The Position

Vixxo is seeking a Project Operations Intern to join our Summer 2026 Internship Program at our Scottsdale, AZ office. Summer Internship Program 2026 Internship will run for 8 weeks, June 1st – July 23rd 32 hours per week Monday – Thursday Paid Program Position Overview The Project Operations Intern will support the execution of client installation and facility management projects. This role assists Project Managers in organizing, tracking, and maintaining schedules for active projects to ensure timely delivery and client satisfaction. The intern will perform audit-related tasks, outbound communications, data tracking, and administrative coordination to help maintain project momentum and meet customer deliverables. Success in this role will be measured by accuracy, timeliness, and the ability to complete assigned audits and outbound communications in alignment with project schedules. This position is detail-oriented and process-driven, requiring consistent follow-through and professional communication.

Requirements

Currently enrolled in a college or university program (Business, Operations, Project Management, or related field preferred).
Strong organizational skills and attention to detail.
Comfortable performing repetitive, accuracy-driven tasks.
Proficient in Microsoft Office (Excel, Word, Outlook).
Strong written and verbal communication skills.
Ability to manage multiple assignments while meeting deadlines.

Nice To Haves

Interest in operations, facilities management, or project coordination.
Demonstrates accountability and reliability.
Able to follow structured processes and checklists.
Comfortable making outbound calls and communicating professionally.
Self-motivated with the ability to work independently and as part of a team.
Positive, solutions-oriented mindset.

Responsibilities

Assist Project Managers with coordination of new client installation projects.
Perform audits of site surveys, vendor confirmations, and project documentation to ensure accuracy and completeness.
Conduct outbound calls to service providers and store locations for routine reminders, confirmations, and project updates.
Track and document outcomes of outreach efforts to maintain project timelines.
Ensure daily data entry and management of location openings, closings, and associated project attributes.
Maintain accurate tracking within internal systems to support reporting and visibility.
Update project timelines and status logs to reflect real-time progress.
Assist in preparing periodic project status reports for internal leadership.
Support vendor confirmation and scheduling coordination.
Communicate professionally with vendors, clients, and internal stakeholders.
Log and document project activities and updates in accordance with team processes.
Identify and escalate potential scheduling or data discrepancies.