Projects Billing Specialist - Accounting - Indianapolis, IN

American Structurepoint•Indianapolis, IN

12d•Onsite

About The Position

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve. Group: Accounting Position: Projects Billing Specialist Location: Indianapolis, IN We are seeking a motivated professional to join our Accounting department. Our Billing Specialist team is responsible for monthly client invoicing for our firm. We are excited to welcome another dependable and hardworking team member to our group

Requirements

5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
High organizational skills with ability to remain calm under pressure while working in a fast paced environment
Enjoys working and contributing to a team environment

Nice To Haves

Experience in Deltek Vision software is a plus

Responsibilities

Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
Facilitate the preparation and submission of Draft invoices and provide variance analysis to Project Managers as requested.
Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
Monitor the completion of suggested revisions and finalization of invoices.
Analyze invoices to ensure compliance with client’s contract and invoicing guidelines are met.
Complete billing requests as requested by Project Managers.
Research aging AR balances and provide Project Managers with thoughtful analysis regarding best course of action for balances.
Handle client revision requests, as required in a timely manner.
Make corrections to time entries as needed.
Identify any issues/problems with the billing information.
Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission.
Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
Update annual billing rates and apply to requested client matters as requested.
Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
Monitor external e-billing websites for invoice updates.
Provide monthly estimates/accruals for client billing, upon request
Other duties/projects as assigned