Accounting & Billing Specialist

Every Child's Hope•Maryland Heights, MO

6d•Onsite

About The Position

The Accounting and Billing Specialist is a professional position with leadership and growth opportunities. This position is in charge of maintaining the organization’s general ledger, preparation of billings and compliance reporting, and preparation of accurate and auditable financial statements monthly.

Requirements

Associates degree in accounting or equivalent experience.
Proficiency in Microsoft Word, Microsoft Excel, and Adobe Acrobat DC.
Proficient software skills and ability to use technology efficiently and effectively.
Strong organizational skills.
Good oral and written communication skills.
Effective collaboration skills.

Responsibilities

Journal entry preparation and processing.
Process daily bank deposits
Monitor daily bank activity for electronic deposits.
Record bank deposits and apply to corresponding invoices.
Prepare and process monthly billings to be submitted to local, state, and federal agencies. This includes:
Reviewing monthly service activity and communicating any concerns to management and program staff.
Preparing invoices in accounting and client management software timely and accurately using proper rates, quantity, dates, and department and general ledger codes.
Preparing physical or electronic invoices using various billing platforms and worksheets provided by funders.
Ensuring billing is in compliance with corresponding contracts and agreements
Resolving any billing disputes that may arise in a timely manner by communicating and working cooperatively with funding agency contacts and program staff.
Monitor billing authorizations and track clients with billable services not yet authorized for invoicing.
Monitor billing collections and contact funders to resolve discrepancies.
Transaction review and posting
Reconciliation of subsidiary ledgers
Assist in the annual financial audit and any funder audits that arise during the year. This can include:
Gathering supporting documents for testing.
Preparing confirmation letters
Answering questions on invoices, cash receipts, reconciliations, and other documents.
Notifying management of adjustments and/or compliance exceptions.
Assist in monthly financial preparation
Electronically organize all contracts, billings, billings support, reconciliations, and other documents to allow for quick and easy accessibility.
Serve has backup to other Accounting and Billing Specialists
Other duties as assigned