Project Technician

Southwestern College • Chula Vista, CA

5d • Onsite

About The Position

Under direction of assigned supervisor of record, performs a full range of technical, program support, administrative, secretarial, and clerical assistance in support of assigned program area; provide technical support and program assistance to assigned administrator, faculty, and staff; serve as a liaison between the program administrator and faculty, the general public, students, staff, and other campus and community officials; and plan, coordinate, and implement assigned operations and activities of the assigned office. The Project Technician is the journey-level technical classification with incumbents assigned to a grant funded or limited term position. Incumbents perform the full range of technical and program support, administrative support, and complex secretarial and clerical duties independently for an assigned program area requiring a broad knowledge of the assigned program or functional area. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit.

Requirements

• Two (2) years of college with major course work in public administration, business administration, office automation, or a related field; AND Three (3) years of increasingly responsible program, technical, and clerical support experience.
• Work organization and office management principles and practices.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Processes, procedures, and practices of budget preparation and administration.
• Principles, practices, and procedures of complex fiscal, statistical, and administrative research and report preparation.
• Interpersonal skills using tact, patience, and courtesy.
• Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
• English usage, grammar, spelling, punctuation, and vocabulary.
• Editing, proofreading, and copywriting principles and practices may be required for some assignments.
• Oral and written communication skills.
• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
• Perform responsible program and technical support as well as difficult administrative and secretarial duties involving the use of independent judgment and personal initiative.
• Establish, review, and revise office work priorities.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Use sound judgment in recognizing scope of authority.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Research, compile, analyze, and interpret diverse data.
• Prepare a variety of clear and concise administrative and financial reports.
• Independently compose and prepare correspondence and memoranda.
• Participate in the preparation and administration of assigned budgets.
• Use correct English usage, grammar, spelling, punctuation, and vocabulary.
• Plan and organize work to meet schedules and changing deadlines.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Work confidentially with discretion.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work independently and effectively in the absence of supervision.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Nice To Haves

• Valid California driver’s license and a safe driving record may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
• Participate in the development of survey instruments, conduct surveys, and record and interpret survey results may be required for some assignments.
• Editing, proofreading, and copywriting principles and practices may be required for some assignments.

Responsibilities

• Participate in the administration of the office to which assigned; assist assigned supervisor and consultants in meeting reporting requirements, functional responsibilities, and research objectives; provide a full range of technical and program support as well as responsible and complex secretarial and administrative support, relieving the administrator of a wide variety of routine technical and program related duties as well as responsible clerical and administrative detail; assist in organizing functions and activities promoted by the District, college, or program area; serve as a liaison between the assigned supervisor and staff, the general public, and other District personnel; represent assigned program area at meetings and special events.
• Plan and organize assigned program functions as well as administrative office support functions; coordinate, oversee, and evaluate the flow of office work and assure that work is performed in a timely and accurate manner; review, update, and inform the supervisor and others of essential timelines; discuss and review calendar of events on a regular basis with assigned administrator to assure timely coordination of office activities and status of assigned program functions and projects; develop schedules related to assigned program activities and services.
• Participate in the orientation and training of new employees as assigned; assign, schedule, train, and provide work direction to lower-level office staff and student workers as assigned; prioritize work assignments; review and validate completed work for accuracy; determine the necessity for and assign substitute personnel as needed; prepare time sheets for assigned staff and faculty.
• Coordinate and oversee specialized functions or projects independently as assigned including special event planning and implementation; assure that work is performed in a timely and accurate manner; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
• Answer telephones and respond to questions and requests for information from administrative, management, academic, and/or classified staff, students, and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
• Assist supervisor in the preparation and administration of program budget(s); assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items; allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to administrator for control of expenditures; assist in resolving budget issues and problems; interact with others regarding deposits; process budget/expense transfers; recommend budget revisions.
• Compose correspondence independently; prepare preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature.
• Utilize various computer applications and software packages; maintain and generate reports from a database or network system.
• Interact with District administrators, divisions, departments, faculty, staff, and students in all matters related to the area of assignment; interpret and apply policies and procedures and process sensitive complaints and requests for information.

Benefits

• Confirmation email will be sent once your application packet has been successfully submitted.
• All notifications to applicants will be sent electronically to the email address provided in the application.
• Reasonable accommodations will be provided to candidates with verified disabilities.
• SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree